Earthworks & Earthmoving Office Administrator / Coordinator

Marvel Slabs; City of Melbourne; On-site; AUD 55,000 - 70,000; Full time

Job summary

Marvel Slabs in Melbourne, Australia is seeking an organised Office Administrator / Coordinator for the Earthmoving & Earthworks division. This predominantly office-based role works closely with the Site Cut & Earthworks Manager and administration team to keep jobs, deliveries and bookings running smoothly.

The role requires proactive communication with suppliers, subcontractors and builders, the ability to juggle multiple tasks, and strong attention to detail in a fast-paced construction

Qualifications

• Strong communication skills.
• Excellent attention to detail.
• Ability to prioritise urgent requests.
• Confidence managing multiple bookings, suppliers and changing priorities at once.
• Proactive approach and follow-through to completion.

Responsibilities

• Coordinate the booking and rebooking of tip sites for earthmoving and earthworks jobs.
• Liaise directly with tip sites regarding availability, bookings, requirements, changes and any issues that arise.
• Coordinate rock deliveries with suppliers, including booking, rebooking and adjusting deliveries to suit changing job schedules.
• Contact concrete suppliers and arrange deliveries as required.
• Prepare and send Purchase Orders to subcontractors for completed works.
• Prepare and send Additional Orders to builders for additional works, materials or services carried out onsite.
• Maintain accurate records of bookings, changes, additional works and associated costs.
• Communicate with subcontractors, suppliers, tip sites, builders and internal staff.
• Respond promptly to changes involving jobs, bookings, deliveries and site requirements.
• Assist with reorganising daily works when weather, site conditions, builder requirements or scheduling changes affect planned works.
• Follow up outstanding bookings, deliveries, Purchase Orders and Additional Orders.
• Provide general day‑to‑day office administration and coordination support to the Site Cut & Earthworks Manager.

Skills

Organisation

Communication skills

Attention to detail

Multitasking

Job description

Earthworks & Earthmoving Office Administrator / Coordinator

Marvel Slabs is seeking a highly organised and proactive Office Administrator / Coordinator to support the day-to‑day administration and coordination of our busy Earthmoving & Earthworks division.

This is a predominantly office-based role working closely with our Site Cut & Earthworks Manager and administration team. You will also communicate regularly with suppliers, subcontractors, builders and tip sites to help keep jobs, deliveries and bookings running smoothly.

This is a fast‑paced office environment where priorities and schedules can change throughout the day, so we are looking for someone who enjoys being organised, communicating with people and keeping on top of multiple tasks.

Key Responsibilities

• Coordinate the booking and rebooking of tip sites for earthmoving and earthworks jobs.
• Liaise directly with tip sites regarding availability, bookings, requirements, changes and any issues that arise.
• Coordinate rock deliveries with suppliers, including booking, rebooking and adjusting deliveries to suit changing job schedules.
• Contact concrete suppliers and arrange deliveries as required.
• Prepare and send Purchase Orders to subcontractors for completed works.
• Prepare and send Additional Orders to builders for additional works, materials or services carried out onsite.
• Maintain accurate records of bookings, changes, additional works and associated costs.
• Communicate with subcontractors, suppliers, tip sites, builders and internal staff.
• Respond promptly to changes involving jobs, bookings, deliveries and site requirements.
• Assist with reorganising daily works when weather, site conditions, builder requirements or scheduling changes affect planned works.
• Follow up outstanding bookings, deliveries, Purchase Orders and Additional Orders.
• Provide general day‑to‑day office administration and coordination support to the Site Cut & Earthworks Manager.

About You

To be successful in this role, you will be highly organised, reliable and comfortable working in a fast‑paced construction environment where schedules can change throughout the day.

You will have:

• Strong communication skills.
• Excellent attention to detail.
• The ability to prioritise urgent requests.
• Confidence managing multiple bookings, suppliers and changing priorities at once.
• A proactive approach and willingness to follow up tasks through to completion.
• The ability to communicate professionally with builders, suppliers, subcontractors and internal staff.

Previous experience within construction, earthmoving, earthworks or the residential building industry would be highly regarded.