EA & Office Manager (11-month maternity cover)

Gumtree Group Australia; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Gumtree Group Australia is seeking an Office Manager & EA (11-month maternity cover) to support the CEO, lead end-to-end office operations, and drive events that strengthen our workplace culture.

You will manage confidential executive work, coordinate contracts and budgets, and partner with the P&C team on onboarding and employee initiatives. This role is based in Sydney and requires a proactive, energetic approach.

Qualifications

• 4+ years in a similar EA/office/events role in corporate or tech environments.
• Experience handling confidential information for executives.
• Experience partnering with or working in a P&C team and coordinating employee events and communications.
• Strategic partnering beyond a traditional EA with strong problem-solving and action orientation.
• Strong attention to detail, high energy, and a proactive mindset.
• Excellent written and verbal communication; comfortable presenting to groups.
• Proficiency in Google Suite, Slack, and MS Office; familiarity with CRM/HR systems.

Responsibilities

• Provide end-to-end assistance to the CEO and executive team, handling highly confidential information.
• Create and refine presentations, decks and documents, and maintain contracts management system and database.
• Manage day-to-day office operations end-to-end and liaise with building management.
• Partner with the business to meet WHS obligations and oversee security processes, including IT coordination.
• Be the go-to for office vibe, manage groceries, snacks and onboarding swag for milestones.
• Administer the corporate travel portal, set up travellers and assist with bookings.
• Plan, design and deliver an inclusive annual events calendar, manage budget and vendor pricing.
• Build relationships with leaders and teams, while partnering with HR on onboarding and ad hoc administration.

Skills

Executive assistance

Office & events management

Budget management

Confidentiality

Stakeholder engagement

Communication

Project coordination

Tools

Google Suite

Slack

Microsoft Office

Contract management systems

CRM

HR systems

MailChimp

Survey tools

Job description

Gumtree Group Australia is seeking an Office Manager & EA (11-month maternity cover) to support the CEO, lead end-to-end office operations, and drive events that strengthen our workplace culture.

You will manage confidential executive work, coordinate contracts and budgets, and partner with the P&C team on onboarding and employee initiatives. This role is based in Sydney and requires a proactive, energetic approach.