E-Billing Coordinator | Flexible 0.6 FTE

Minter Ellison; Sydney; Hybrid; AUD 36,000 - 72,000; Part time

Job summary

MinterEllison, a leading Australian law and consulting firm, is seeking an e-Billing Coordinator to join the Business Systems team in Sydney or Brisbane. This 0.6 FTE role focuses on accurate invoicing, compliance with client billing requirements, and timely submission through client e-billing platforms.

The successful candidate will review time entries, resolve issues with lawyers and support teams, and maintain client/matter data in time and billing systems, while collaborating with Finance

Qualifications

• Experience in billing, accounts receivable or a similar role, ideally within a law firm or professional services firm or other complex environment
• Exceptional attention to detail and a methodical approach to checking and reconciling information
• Ability to manage competing deadlines, particularly around month-end and client billing cycles
• Clear and professional communication skills, with the confidence to follow up with lawyers and clients
• Comfort working with time and billing systems and third-party platforms, with strong Excel skills
• A proactive, curious approach to problem solving and process improvement
• Experience with legal e-billing platforms, LEDES or UTBMS formats is highly regarded but not essential

Responsibilities

• Prepare, validate and submit invoices to clients through e-billing platforms, in line with client billing guidelines and agreed timeframes
• Review time entries and narratives for compliance with client requirements, and work with lawyers and their support teams to resolve issues before invoices are submitted
• Monitor submitted invoices, manage rejections and queries from clients, and make sure corrections are made and resubmitted promptly
• Set up and maintain client and matter information in e-billing platforms and our time and billing system, including rates, billing codes and e-billing formats
• Be a go-to person for e-billing questions, providing guidance to lawyers, practice teams and Finance colleagues on client billing requirements
• Track invoice status and maintain accurate records and reporting on submissions, rejections and turnaround times
• Identify trends and root causes of invoice rejections, and recommend improvements to processes and systems
• Collaborate with the broader Finance and Client Billing team on projects, automation and process improvement initiatives

Job description

MinterEllison, a leading Australian law and consulting firm, is seeking an e-Billing Coordinator to join the Business Systems team in Sydney or Brisbane. This 0.6 FTE role focuses on accurate invoicing, compliance with client billing requirements, and timely submission through client e-billing platforms.

The successful candidate will review time entries, resolve issues with lawyers and support teams, and maintain client/matter data in time and billing systems, while collaborating with Finance