E-Billing Coordinator — Flexible Part-Time

Minter Ellison; Sydney; On-site; AUD 70,000 - 95,000; Part time

Job summary

Minter Ellison is seeking an e-Billing Coordinator to join the Business Systems team in Sydney or Brisbane. This 0.6 FTE role focuses on accurate, timely invoicing through client e-billing platforms, reviewing time entries, and resolving issues with lawyers and client contacts.

The role requires experience in billing or AR, meticulous attention to detail, and strong Excel and communication skills. Office locations in Sydney or Brisbane support a flexible pattern.

Qualifications

• Experience in billing, accounts receivable or a similar role.
• Exceptional attention to detail and a methodical approach to checking and reconciling information.
• Ability to manage competing deadlines around month-end and client billing cycles.
• Clear and professional communication skills.
• Comfort working with time and billing systems and third-party platforms, with strong Excel skills.
• Proactive, curious approach to problem solving and process improvement.
• Experience with legal e-billing platforms is highly regarded but not essential.

Responsibilities

• Prepare, validate and submit invoices to clients through e-billing platforms.
• Review time entries and narratives for compliance with client requirements and resolve issues before invoices are submitted.
• Monitor submitted invoices, manage rejections and queries from clients, and ensure corrections are made and resubmitted promptly.
• Set up and maintain client and matter information in e-billing platforms and our time and billing system.
• Be a go-to person for e-billing questions, providing guidance to lawyers, practice teams and Finance colleagues.
• Track invoice status and maintain accurate records and reporting on submissions, rejections and turnaround times.
• Identify trends and root causes of invoice rejections, and recommend improvements to processes and systems.
• Collaborate with the broader Finance and Client Billing team on projects, automation and process improvement initiatives.

Skills

Attention to detail

Time management

Communication skills

Excel skills

Problem solving

Team collaboration

Tools

e-billing platforms

LEDES / UTBMS formats

Time and billing system

Job description

Minter Ellison is seeking an e-Billing Coordinator to join the Business Systems team in Sydney or Brisbane. This 0.6 FTE role focuses on accurate, timely invoicing through client e-billing platforms, reviewing time entries, and resolving issues with lawyers and client contacts.

The role requires experience in billing or AR, meticulous attention to detail, and strong Excel and communication skills. Office locations in Sydney or Brisbane support a flexible pattern.