E-7 Programs Project Administrator | Dynamic Support Lead

The Boeing Company; Port Stephens; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible working options

Study assistance

Salary packaging

Employee Incentive Program

Global opportunities

Job summary

The Boeing Company is seeking an experienced Project Administrator to support the E-7A Wedgetail program at Williamtown and adjacent facilities. The role involves coordinating calendars, meetings, and stakeholder communications to keep project operations efficient.

You will manage procurement, onboarding/offboarding processes, and events while maintaining project SharePoint/Confluence pages and ensuring compliance with policies across domestic and international travel.

Qualifications

• Experience in project administration and/or project support roles.
• Ability to work autonomously with little direction.
• Experience coordinating events (executive visits, offsites, planning days).
• Ability to develop solutions to complex problems aligned with objectives.
• Experience producing/ updating organisational structures and PowerPoint presentations for stakeholders.
• Experience in processes, plans and policies to support project needs.
• Experience reconciling corporate credit cards and invoicing.

Responsibilities

• Provide administrative support to project teams: calendar management, scheduling and records management.
• Coordinate procurement of catering, office supplies, vehicle leasing and other goods/services for the project team.
• Coordinate employee relations activities and arrange events, gifts, and acknowledgements.
• Maintain and update project SharePoint and Confluence sites; manage content and pages for E7 PIO.
• Manage onboarding/offboarding: access requests, training, and documentation.
• Provide support for project functions and events: venue booking, materials, and coordinating attendees.
• Assist travelers with domestic and international travel arrangements, liaising with Boeing Travel.
• Support travel bookings in Concur and coordinate travel itineraries.
• Support facilities with maintenance, room IT checks, and coordinating repairs.
• Collaborate within the E7 PIO Project Administration team to share workloads and ensure service delivery.

Skills

Project administration

Event coordination

Travel coordination

Procurement

PowerPoint

Communication

Negotiation

Tools

JIRA

Confluence

Job description

The Boeing Company is seeking an experienced Project Administrator to support the E-7A Wedgetail program at Williamtown and adjacent facilities. The role involves coordinating calendars, meetings, and stakeholder communications to keep project operations efficient.

You will manage procurement, onboarding/offboarding processes, and events while maintaining project SharePoint/Confluence pages and ensuring compliance with policies across domestic and international travel.