E-7 Programs AUS Sustainment Project Administrator

Boeing Company; Port Stephens; Vor Ort; AUD 65.000 - 95.000; Vollzeit

Benefits dieser Stelle

Flexible working options

Study assistance

Salary packaging

Employee incentive program

Global opportunities

Zusammenfassung

Boeing Defence Australia is seeking an experienced Project Administrator to support the E-7A Wedgetail program in Williamtown, Newcastle. The role spans two facilities and involves coordinating calendars, meetings, and stakeholder communications to ensure smooth project operations.

You will manage procurement for project needs, onboarding/offboarding processes, and travel arrangements, while maintaining SharePoint/Confluence pages and supporting events and function logistics.

Qualifikationen

• Demonstrated experience in project administration and/or project support roles.
• Demonstrated ability to organise and coordinate events including executive visits, offsites, team planning days, milestone events and training.
• Proven ability to develop solutions to complex problems that align with organisational objectives.

Aufgaben

• Provide administrative support to project teams, incl. calendar management, scheduling meetings, coordinating with stakeholders, and maintaining records.
• Coordinate procurement of catering, office supplies, vehicle leasing, and related services for the project.
• Manage onboarding/offboarding, access requests, training compliance, and Jira/Confluence pages.
• Support project functions and events, incl. venue bookings, materials, and attendee hosting.
• Assist domestic and international travel arrangements, liaising with Boeing Travel and Concur where needed.

Kenntnisse

Project administration

Event coordination

Stakeholder coordination

Travel bookings

Microsoft Office

Tools

SharePoint

Confluence

JIRA

Concur

PowerPoint

Jobbeschreibung

About usBoeing Defence Australia is shaping the future of aerospace and delivering some of the nation's most important programs for the Australian Defence Force.Joining us is a chance to make your mark, working with a diverse team that is united in pushing the boundaries of imagination and excellence.We currently employ more than 2,500 people across 14 sites in Australia and three international locations and have a range of opportunities available as we plan for future growth.The opportunityBoeing Defence Australia is looking for an experienced and enthusiastic Project Administrator to join the E-7A Wedgetail program in Williamtown, Newcastle.This dynamic role will require you to work across two facilities in Williamtown, the RAAF base and Technology place (located a short distance away from the base).You will be part of an inclusive team where people truly matter. For this role we require candidates to possess the following attributes:Dynamic, outcome focused, innovative and likes to think outside the squareTeam orientated, influential and likes a challengeAn advocate for diversity and inclusion and actively involved in leading change; andAn excellent communicator who can engage and motivate diverse and geographically dispersed teams.Responsibilities:Provides administrative support to project teams, including calendar management, scheduling meetings and appointments, coordinating with stakeholders, and maintaining accurate records to ensure efficient day-to-day project operationsCoordinate the procurement of catering, office supplies, vehicle leasing, and other goods and services required by the project team, ensuring timely sourcing, accurate processing, and compliance with organisational purchasing proceduresCoordinate and support employee relations and team engagement activities by coordinating acknowledgements, celebrations and farewells, including arranging flowers and farewell gifts, managing signing and distribution of presentations, facilitating Employee Service Awards, organising morning or afternoon tea for award recipients, booking and coordinating end-of-year functions and team events, and managing room bookings, visitor administration access, and organising escort arrangements for stakeholders and visitorsMaintain and update project SharePoint and Confluence sites, including creating new pages, updating links and content, and undertaking ongoing housekeeping to ensure information for pages owned by the E7 PIO are current, accurate, and well organisedManage onboarding and offboarding requirements for the program, including access requests for systems and tools, monitoring training compliance, maintaining JIRA and confluence pages and tickets, documentation of onboarding/offboarding, updating and maintaining the NAR form and ensuring all administrative actions are completed accurately and in a timely mannerProvide administrative and logistical support for project functions and events, including coordinating arrangements and agenda, booking a venue or meeting rooms, assisting with materials and venue preparation, and hosting or welcoming attendees to ensure the event is delivered professionally and smoothlyProvide support to travelers with domestic travel bookings as required, including assisting with the domestic travel booking process in Concur where neededTake the lead in coordinating and supporting international travel arrangements for employees, including liaising with Boeing Travel, arranging flights, accommodation, transport, itineraries, while ensuring compliance with organisational policies and timely communication of travel detailsSupport office and floor maintenance activities, including maintaining tidy meeting rooms, checking that meeting room IT and equipment are functioning properly, coordinating end-of-year tidy up and fridge cleanouts through team communications, and liaising with Facilities to action and close repair and maintenance requestsProvide a blend of traditional and non-traditional administrative support to project teams, including coordinating vehicle servicing and registration checks, monitoring and replenishing consumables across multiple sites, arranging and distributing supplies, organising aircraft tours, and escorting personnel as required, with some tasks involving physical activity and movement between locationsWork collaboratively as part of the E7 PIO Project Administration team supporting E7 Programs, operating as a centralised team to share workloads, providing mutual support, and ensuring consistent and efficient administrative service deliveryProvide ad hoc administrative support to Project Coordinators as required, assisting with a range of project activities to ensure smooth and efficient delivery of project outcomes.Experience/QualificationsDemonstrated experience in project administration and/or project support rolesDemonstrated ability to work autonomously. Performs work with minimal direction and exercises considerable latitude in determining objectives and approaches to taskingDemonstrated experience in organising and coordinating events including, but not limited to, executive visits, offsites, team planning days, project milestone events and team trainingDemonstrated ability to develop solutions to complex problems that require ingenuity and innovation. Ensures solutions are consistent with organisational objectivesDemonstrated experience in producing and updating complex organisational structures, operating/battle rhythms, PowerPoint presentations for several internal/external stakeholders including the customer, business executives and project leadership teamsDemonstrated experience in producing and updating processes, plans and policies to support project needsDemonstrated experience in reconciling corporate credit cards and invoicing as per organisational processesDemonstrated ability in assisting project team with booking both domestic and international travel, including flights, accommodation, car rental and organising visasDemonstrated experience in the procurement of office supplies, car leasing and other items needed by the project teamProven ability to think on your feet and adapt to evolving project environments and taskingApplicants must be Australian Citizens to meet Defence security requirements.Strong negotiation, communication, computer literacy and organisational skillsDefence security clearance (desirable)CultureWe are committed to building a diverse and inclusive workplace. Female applicants, people of Aboriginal or Torres Strait Island descent and ex-defence personnel are encouraged to apply.BenefitsFlexible working optionsStudy assistanceSalary packagingEmployee Incentive ProgramGlobal opportunitiesHow to applyBDA is dedicated to providing a diverse and flexible work environment so that we can recruit and retain the best talent. As such, we would welcome applications for full time, and flexible work arrangements.If you are ready to join an innovative industry leader and would like to register your interest in working for Boeing, based in Brisbane, please click Apply now.Find out more about Boeing Defence Australia here.