Document Controller – Newcastle

Black & White Engineering; Newcastle City Council; On-site; AUD 65,000 - 88,000; Full time

Job summary

Black & White Engineering is seeking a dedicated Document Controller to manage incoming and outgoing project documentation, acting as the final quality check before issue. You will ensure accuracy, compliance and timely distribution to support project delivery.

You will collaborate with internal teams, clients and external stakeholders, using electronic document management systems across multiple projects, while maintaining filing systems and meeting deadlines in a fast-paced environment.

Qualifications

• Previous experience in a Document Controller role.
• Excellent attention to detail with a strong focus on accuracy and quality.
• Proficiency in Word and Excel.

Responsibilities

• Manage incoming and outgoing project documentation and act as the final quality check before issue.
• Ensure documentation is accurate, compliant and issued to the highest standards.
• Collaborate with internal teams, clients and external stakeholders across multiple projects using electronic document management systems.
• Maintain document issue registers and filing systems to meet key deadlines.

Skills

Document Controller

Attention to detail

Verbal and written communication

Time management

Discretion and confidentiality

Stakeholder collaboration

Independent work

Teamwork and collaboration

Organisation

Multitasking

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat Pro

Job description

We have an opportunity to join our dedicated Document Control team, working closely with project teams across the UK and Europe to ensure the accurate management, control and distribution of critical project documentation. Your attention to detail and organisational skills will help maintain the quality standards of the team, and support project delivery so documentation is issued accurately and on time.

We have an opportunity to join our dedicated Document Control team, working closely with project teams across the UK and Europe to ensure the accurate management, control and distribution of critical project documentation. Your attention to detail and organisational skills will help maintain the quality standards of the team, and support project delivery so documentation is issued accurately and on time.

What’s in it for you?

Project impact & accuracy

You’ll manage incoming and outgoing project documentation and act as the final quality check before issue. Your work will ensure documentation is accurate, compliant and issued to the highest standards, directly supporting project delivery.

Variety & stakeholder exposure

You’ll collaborate with internal teams, clients and external stakeholders, managing documentation through our electronic document management systems across multiple projects. This gives you exposure to a wide range of engineering and infrastructure projects.

Collaborative environment

You’ll join a supportive and experienced Document Control team that works closely with offices across the UK and Europe, providing vital support to project delivery teams.

Professional development

You’ll build your expertise in document management systems and quality assurance processes, including supporting audits of project filing systems, within a fast-paced environment.

Autonomy & ownership

You’ll take responsibility for managing your own workload, from creating and setting up projects in line with internal procedures to maintaining document issue registers and filing systems, ensuring key deadlines are met.

Strong values & culture

You’ll work within a business that prioritises accountability, integrity, simplicity and supportiveness in everything it does.

Essential Skills & Experience

• Previous experience in a Document Controller role.
• Excellent attention to detail with a strong focus on accuracy and quality.
• Proficiency in Microsoft Office applications, including Word and Excel.
• Working knowledge of Adobe Acrobat Professional.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities and work to tight deadlines.
• Experience working with a range of stakeholders across teams and organisations.
• Excellent organisational and time management skills.
• Ability to work independently and collaboratively as part of a team.
• Professional approach with a high level of discretion and confidentiality.

In addition, you will be joining a community that focuses on learning and development, through regular lunch and learn sessions and investment in accredited professional courses. You can set the pace for your own professional development, and whatever path you choose, you will receive relevant support.