Document Controller

Eaton Corporation; Sydney; On-site; AUD 70,000 - 110,000; Full time

Job summary

Eaton Corporation is seeking a Document Controller to join the PMO team in Sydney. You will manage project documentation throughout the lifecycle, ensuring records are accurate, compliant, secure and accessible, working closely with Project Managers, Project Engineers and stakeholders.

This role requires 3+ years in document control or project admin, experience with SharePoint and electronic DMS, and strong MS Office skills.

Qualifications

• 3+ years' experience in a Document Controller/Project Administrator or similar role.
• Experience working within construction, engineering, infrastructure, electrical or project-based environments.
• Strong knowledge of document control principles, revision control and records management.
• Experience using SharePoint and electronic document management systems.
• Advanced Microsoft Office skills, particularly Word, Excel and Outlook.
• Exceptional attention to detail and organisational skills.
• The ability to manage competing priorities and meet deadlines.
• Strong communication and stakeholder engagement skills.
• Work for a global organisation with a strong reputation for innovation and sustainability.
• Be part of a collaborative and supportive project delivery team.
• Exposure to major infrastructure, electrical and technology projects.
• Career development and growth opportunities within a global business.
• Inclusive workplace culture that values diversity and continuous improvement.

Responsibilities

• Manage and maintain project documentation, drawings, specifications, contracts, reports and project records
• Administer document control systems, registers and SharePoint project folders
• Ensure accurate document numbering, version control and revision management
• Coordinate document submissions, transmittals, reviews and approvals
• Track workflows, deliverables and outstanding actions across multiple projects
• Maintain auditable records and support project compliance requirements
• Assist with project setup, reporting and documentation processes
• Support internal and external audits, quality reviews and project handovers
• Provide guidance to project teams on document control procedures and best practice
• Identify opportunities to improve document workflows and information management processes

Skills

Attention to detail

Time management

Communication

Stakeholder engagement

Tools

SharePoint

Electronic document management systems

MS Word

MS Excel

MS Outlook

Job description

Eaton is an intelligent power management company dedicated to improving the quality of life and protecting the environment for people everywhere. Every day, all around the world, people depend on technology, transportation, energy, and infrastructure to live and work. With rapid growth in electrification, an energy transition driven by climate change and explosive growth in connectivity, we’re well positioned to solve the world’s toughest electrical and mechanical power management challenges.

Eaton has a newly created Document Controller position to join our PMO team. You will be responsible for managing project documentation throughout the project lifecycle, ensuring records are accurate, compliant, secure and easily accessible. Working closely with Project Managers, Project Engineers and key stakeholders, you'll help maintain document control processes that support project governance, quality standards and customer requirements.

Key responsibilities

• Manage and maintain project documentation, drawings, specifications, contracts, reports and project records
• Administer document control systems, registers and SharePoint project folders
• Ensure accurate document numbering, version control and revision management
• Coordinate document submissions, transmittals, reviews and approvals
• Track workflows, deliverables and outstanding actions across multiple projects
• Maintain auditable records and support project compliance requirements
• Assist with project setup, reporting and documentation processes
• Support internal and external audits, quality reviews and project handovers
• Provide guidance to project teams on document control procedures and best practice
• Identify opportunities to improve document workflows and information management processes

About you

• 3+ years' experience in a Document Controller/Project Administrator or similar role
• Experience working within construction, engineering, infrastructure, electrical or project-based environments
• Strong knowledge of document control principles, revision control and records management
• Experience using SharePoint and electronic document management systems
• Advanced Microsoft Office skills, particularly Word, Excel and Outlook
• Exceptional attention to detail and organisational skills
• The ability to manage competing priorities and meet deadlines
• Strong communication and stakeholder engagement skills
• Work for a global organisation with a strong reputation for innovation and sustainability
• Be part of a collaborative and supportive project delivery team
• Exposure to major infrastructure, electrical and technology projects
• Career development and growth opportunities within a global business
• Inclusive workplace culture that values diversity and continuous improvement

We are committed to ensuring equal employment opportunities for all job applicants and employees. Our recruitment processes encourage diversity by utilising a balanced selection criteria regardless of the applicants age, gender, gender identity, ethnicity, religion, sexual orientation, or any other status protected or required by law. Eaton prides itself in truly representing the people within our communities.