Document Controller: Large-Scale Construction Projects

SHAPE Australia; Sydney; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive salary

Profit-share up to 15%

5 additional paid leave days each year

Individual Flexibility Plan

Health and wellbeing benefits

Job summary

SHAPE Australia is seeking a proactive Document Controller to manage complex project documentation across multiple large-scale builds in Sydney. You will work closely with Design Managers and project teams to ensure accurate, compliant handover documentation and timely decision-making.

Key responsibilities include establishing document workflows in Aconex, maintaining revision control, and coordinating design submissions and approvals.

Qualifications

• Experience in document control, project administration, project information management or a similar role.
• Practical Aconex experience, including establishing and managing document workflows.
• Experience supporting large-scale construction, fitout, infrastructure, engineering or design projects.
• Knowledge of document-control, quality and compliance requirements.
• Experience coordinating design documentation, reviews and approvals.
• Strong stakeholder-management, organisation and problem-solving skills.
• A relevant qualification or training in document control, project administration or information management is desirable.

Responsibilities

• Establish and maintain Aconex document registers, workflows, distribution processes and filing structures.
• Upload, register, distribute, track and archive project documentation.
• Maintain document numbering, revision control, metadata, transmittals and status information.
• Coordinate design documentation, including consultant submissions, reviews, comments, approvals and revisions.
• Monitor workflows and follow up on outstanding reviews, approvals and actions.
• Identify and elevate documentation gaps, inconsistencies and duplicate records.
• Prepare document-status reports and maintain visibility of outstanding actions.
• Support quality, compliance and audit requirements.
• Coordinate the collection, indexing and finalisation of handover documentation.
• Improve document-control processes, templates, reporting and workflow efficiency.

Tools

Aconex

Job description

SHAPE Australia is seeking a proactive Document Controller to manage complex project documentation across multiple large-scale builds in Sydney. You will work closely with Design Managers and project teams to ensure accurate, compliant handover documentation and timely decision-making.

Key responsibilities include establishing document workflows in Aconex, maintaining revision control, and coordinating design submissions and approvals.