Site Administrator

John Holland Group; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive remuneration

Great leave benefits

Career progression

Learning and development opportunities

Inclusion, diversity and equity

Flexible working

Job summary

John Holland is seeking an experienced administrative professional to support a major Sydney Metro West project. The role involves clerical tasks, invoice processing, coordinating site meetings and preparing reports to keep the project on track.

You will liaise with subcontractors and visitors, maintain registers, and contribute to month-end processes while ensuring high standards of accuracy and customer service.

Qualifications

• Minimum 3 years’ experience in a similar administrative role.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook (Advanced).
• Excellent oral and written communications skills.
• High accuracy in typing, spelling and grammar.

Responsibilities

• Provide clerical and administrative support to the project team, including handling correspondence.
• Reconciling and processing invoices.
• Coordinate site meetings, calendars, events and attend/record meeting minutes.
• Prepare, format and collate reports and presentations.
• Manage office supplies, stationery and catering.

Skills

Microsoft Office

Excellent communication

Detail oriented

Team player

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

About John Holland:

At John Holland, our purpose is simple – we transform lives with everything we do. We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.

Job Description

At John Holland, our purpose is simple – we transform lives with everything we do. We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.

The Project

Sydney Metro West is a transformational 24 km underground railway connecting Sydney CBD to Parramatta, with stations at Westmead, Parramatta, Sydney Olympic Park, North Strathfield, Burwood North, Five Dock, The Bays, Pyrmont and Hunter Street.

The Linewide package connects the entire system, delivering the critical rail infrastructure and technology that bring the metro network to life.

Project offices are located across several Sydney locations including the CBD, Clyde, Rosehill, The Bays and Burwood North.

The Role

The role will incorporate a variety of responsibilities, including:

• Provide clerical and administrative assistance to the project team including flow of correspondence into and out of the office
• Reconciling and processing invoices
• Dealing with subcontractors and suppliers
• Maintaining various registers and spreadsheets
• Assisting in the month-end process
• Coordinate site meetings, calendars, events, site tours/visits, documenting meeting minutes and other duties related to project management
• Meet/greet and help clients and visitors in a professional manner, including telephone and email enquiries
• Assist with preparing, formatting and collating reports and presentations
• Order and re-stock office stationery, supplies and catering
• Manage meeting room bookings, room set up, attendance, catering, equipment
• Ensure general housekeeping is maintained
• Provide an efficient and professional administrative service to enable the smooth running of the project.

What We Are Looking For

• Minimum of 3 years’ experience working in a similar role
• Proficient use of Microsoft Office – Word (Advanced), Excel (Advanced), Power Point (Advanced), Outlook (Advance
• Excellent oral and written communications skills
• High degree of accuracy in typing, spelling, and grammar
• Strong customer service skills
• Effective team-player capabilities
• Positive, enthusiastic, and flexible attitude
• Ability to manage multiple tasks, meet tight deadlines, and high attention to detail.

As Part Of The Team, You Can Help Transform Lives.

Your success is reflected in ours, so we’re committed to being an employer of choice.

We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.

We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

What's In It For You

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We Offer

• Competitive remuneration with salary continuance, and salary sacrifice options.
• Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
• Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.
• Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.
• Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.
• Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.