Document Controller

Solindo Pty Ltd; City of Brisbane; On-site; AUD 85,000 - 110,000; Full time

Job summary

Alpha HPA in Brisbane seeks a Document Controller to join its Morningside team. The role manages the organisation's controlled document management system to ensure documents, records and data are accurate, current, accessible, secure and compliant with requirements.

The role supports the operation of the Integrated Management System (IMS), including document creation, review, approval, distribution, retention and archiving processes.

Qualifications

• Minimum five years’ experience in document management and control.
• Strong understanding of document management systems and procedures.
• Advanced proficiency in MS Office Suite and SharePoint.
• Exceptional attention to detail and accuracy.
• Excellent organisational and time management skills.
• Desirable knowledge of contractual document flow requirements.
• Desirable familiarity with relevant standards and regulations.
• Desirable Internal Auditor training.
• Experience with multiple Document Management Systems.

Responsibilities

• Manage and maintain document control and records management systems to ensure accuracy and accessibility.
• Support the Integrated Management System (IMS), document governance and audit readiness.
• Coordinate review, approval, retention and archiving of controlled documents and records.
• Collaborate with stakeholders to create, update and improve documentation and information practices.
• Provide training and support on document control and information governance.
• Identify opportunities to improve systems and compliance to enhance efficiency.

Skills

Document management

SharePoint

MS Office

Attention to detail

Time management

Organisational skills

Contractual requirements

Standards & regulations

Auditor training

Multiple DMS

Job description

• Join a highly innovative Australian company leading the world in high purity alumina and aluminium materials production.
• Play a key role in ensuring integrity, compliance and accessibility of business critical information
• Build a long-term career with a global leader in sustainable advanced manufacturing.

The Organisation

Alpha HPA is a publicly listed, Australian-based company that has commercialised the world’s first solvent extraction (SX) purification technique applied to aluminium. This breakthrough process produces a growing range of ultra-high purity aluminium materials – oxides, hydroxides and nitrates – used across advanced industries such as LED lighting, synthetic sapphire, semiconductors and lithium-ion batteries.

Alpha HPA’s materials deliver market-leading purity levels with a significantly lower carbon profile. The Stage One HPA First Project in Gladstone is already in production – the first commercial application of Alpha HPA’s proprietary Smart SXTM process, producing >99.99% pure aluminium products.

Construction of the large-scale Stage Two facility is underway, with full-scale production targeted for mid-2027. Once operational, Alpha HPA will produce 10,000 tonnes of HPA equivalent per year, right here in Gladstone.

The Opportunity

Alpha HPA is seeking a Document Controller to join its Morningside team. The Document Controller is responsible for managing, maintaining and administering the organisation’s-controlled document management system to ensure documents, records and data are accurate, current, accessible, secure and compliant with company requirements, contractual obligations and applicable standards.

The role supports the effective operation of the Integrated Management System (IMS), including document creation, review, approval, distribution, retention, archiving and disposal processes.

Key responsibilities

• Manage and maintain the organisation's document control and records management systems to ensure information is accurate, secure and easily accessible.
• Support the effective operation of the Integrated Management System (IMS), including document governance, compliance requirements and audit readiness.
• Coordinate the review, approval, retention and archiving of controlled documents and records in line with business and regulatory requirements.
• Partner with stakeholders across the business to create, update and improve documentation, processes and information management practices.
• Provide advice, training and support to employees on document control, records management and information governance requirements.
• Identify and implement opportunities to improve systems, processes and document management practices to enhance efficiency and compliance.

About You

You’ll bring:

• Minimum five years’ experience in document management and control.
• Strong understanding of document management systems and procedures.
• Advanced proficiency in MS Office Suite and SharePoint.
• Exceptional attention to detail.
• Excellent organisational and time management skills.
• Detail-oriented with a commitment to accuracy and precision.
• Understanding of contractual requirements of document flow (desirable)
• Knowledge of relevant standards and regulations (desirable)
• Internal Auditor training(desirable)
• Experience using multiple Document Management Systems (desirable)

Your Reward

This is a permanent, full-time opportunity offering a competitive salary commensurate with experience, plus additional benefits.

You’ll be based at the Alpha HPA corporate office in Morningside, working within a collaborative and high-performance team and enjoy genuine long-term career growth as the commercial facility comes online.