Document Control Officer

Vitex-Pharmaceuticals; Sydney; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive salary package

Career growth opportunities

Onsite parking at Eastern Creek

Job summary

Vitex Pharmaceuticals is seeking a meticulous Document Controller to join the Quality team in NSW. The role focuses on managing all documents within the quality management system and ensuring regulatory compliance across processes.

You will establish control procedures, manage document lifecycles, train staff, and conduct audits to drive continual improvement. Onsite location at Eastern Creek supports efficient collaboration and compliance.

Qualifications

• Bachelor's degree in a relevant field, Science or Engineering.
• Proficiency in document management systems and software.
• Excellent organisational skills with the ability to manage multiple tasks and prioritise effectively.
• Strong attention to detail and accuracy in document review, editing, and formatting.
• Effective communication and interpersonal skills, with the ability to collaborate with stakeholders at all levels of the organisation.
• Ability to work independently with minimal supervision and as part of a team.

Responsibilities

• Establish and maintain document control procedures and processes to ensure compliance with regulatory requirements and internal standards.
• Manage the lifecycle of documents, including creation, review, approval, distribution, and archival, according to established procedures.
• Coordinate documents for review and approval, tracking progress and ensuring timely completion.
• Provide training and support to staff on document control procedures, systems, and best practices.
• Conduct periodic audits of document control processes and systems to identify areas for improvement and ensure compliance.
• Assist in the preparation and submission of documents for regulatory submissions, inspections, and audits.
• Collaborate with cross‑functional teams to support document control activities and ensure alignment with business objectives.

Skills

Document management

Organizational skills

Attention to detail

Communication skills

Independent work

Team collaboration

Education

Bachelor's degree in Science or Engineering

Tools

Document management software

Job description

• Location 4 Alspec Place,Eastern Creek, NSW, 2766,Australia

Join us at Vitex , a leading and well‑established modern family business, in the pharmaceutical industry, who have been in business since 1989. Be part of our next stage of exponential growth and work with the best in the industry in this Australian success story. Recognised as a 5-Star Employer of Choice for 2026, the team strive to demonstrate our values of Integrity, Quality and Innovation to achieve great things together.

We partner with leading brands to manufacture products that ensure the health and well‑being of consumers. Come on this exciting journey with us and enjoy the career growth this unique opportunity can offer you.

We are seeking a meticulous and detail‑oriented individual to join the Vitex Quality team. This position is pivotal in ensuring the seamless management of all documents related to our quality management system and regulatory compliance. If you excel in maintaining document accuracy and integrity, possess strong organisational skills, and have a keen eye for detail.

Requirements

Your Responsibilities will include:

• Establish and maintain document control procedures and processes to ensure compliance with regulatory requirements and internal standards
• Manage the lifecycle of documents, including creation, review, approval, distribution, and archival, according to established procedures
• Coordinate documents for review and approval, tracking progress and ensuring timely completion
• Provide training and support to staff on document control procedures, systems, and best practices
• Conduct periodic audits of document control processes and systems to identify areas for improvement and ensure compliance
• Assist in the preparation and submission of documents for regulatory submissions, inspections, and audits
• Collaborate with cross‑functional teams to support document control activities and ensure alignment with business objectives.

Skills and Experience:

• Bachelor's degree in a relevant field, Science or Engineering
• Proficiency in document management systems and software
• Excellent organisational skills with the ability to manage multiple tasks and prioritise effectively
• Strong attention to detail and accuracy in document review, editing, and formatting
• Effective communication and interpersonal skills, with the ability to collaborate with stakeholders at all levels of the organisation
• Ability to work independently with minimal supervision and as part of a team.

What is in it for you?

• Competitive salary package
• Opportunities for career growth and advancement
• Onsite parking and conveniently located at Eastern Creek

Vitex Pharmaceuticals is an Equal Opportunity Employer, providing an inclusive work environment enriched with diverse experiences, talents, thinking, cultures and acceptance of our differences. This makes us an amazing place to work and allows us to deliver exceptional outcomes for our business partners. We are committed to providing a safe workplace that values your health and well‑being. Our people are the strength of our business and embody our values of integrity, quality and innovation.

No matter your background, if you wish to join a company where you can have pride and passion in what you do then