Deputy Clerical Supervisor

Integral Diagnostics Limited; Warrnambool; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Strong team culture

Work-life balance

Expert team

Recognition programs

Corporate benefits

Fitness passport

Employee benefits

Career development

Job summary

Integral Diagnostics Limited is seeking a Deputy Clerical Supervisor for the Warrnambool imaging site. You will lead the clerical team, manage rostering and patient enquiries, and ensure accurate dispatch of reports while maintaining equipment and service standards.

The role requires senior receptionist leadership, stakeholder engagement, and a proactive, growth-oriented approach to delivering exceptional patient care and service excellence.

Qualifications

• Demonstrated senior receptionist and/or receptionist leadership capabilities.
• Demonstrated ability to engage and build effective relationships with stakeholders from diverse backgrounds.
• Tech Savvy: Advanced computer literacy and ability to pick things up quickly is essential.

Responsibilities

• Answer the telephone and respond to patient enquiries in an efficient and sensitive manner.
• Ensure patient reports are dispatched to the correct location.
• Assume responsibility for the condition of equipment at the time of use and report any faults.
• Participation in rostering system and manage rosters and leave requests ensuring sufficient staff coverage.
• Encouragement and support of development and education of clerical staff.

Skills

Senior receptionist leadership

Stakeholder engagement

Tech savviness

Service excellence

Problem-solving

Organization

Growth mindset

Job description

About us

Lake Imaging, founded in 2002, has become the largest radiology provider in central and western Victoria with more than 19 clinics providing a wide range of diagnostic imaging services to the St John of God private hospitals, community-based clinics and speciality centres in Melbourne, Ballarat, Geelong, and Warrnambool.

About the Role

• An exciting opportunity has arisen for a Deputy Clerical Supervisor at our Warrnambool site.
• Reporting to the Assistant Regional Manager, the role of Deputy Clerical Supervisor is to ensure effective and efficient operation of all clerical aspects of a comprehensive imaging practice.
• You will be responsible for supporting, leading, and developing the clerical team to deliver excellent patient care and customer service.
• Answer the telephone and respond to patient enquiries in an efficient and sensitive manner.
• Ensure patient reports are dispatched to the correct location.
• Assume responsibility for the condition of equipment at the time of use and report any faults.
• Participation in our rostering system and manage rosters and leave requests ensuring sufficient staff coverage.
• Encouragement and support of development and education of clerical staff.

To be successful, you will have

• Demonstrated senior receptionist and/or receptionist leadership capabilities
• Demonstrated ability to engage and build effective relationships with stakeholders from diverse backgrounds
• Tech Savvy: Advanced computer literacy and ability to pick things up quickly is essential
• Service Excellence: Deliver exceptional customer service every time
• Excellent problem-solving skills i.e. Optimise appointment slots with your analytical skills
• Strong organisational and time management skills
• Growth mindset and positive attitude: A "can-do" attitude that builds rapport with patients, staff, and professionals easily

Why You'll Love It Here

• Strong Team Culture: Join a supportive team that values teamwork, community, and inclusivity
• Work-Life Balance: predictable work hours - no shift work
• Expert Team: Learn from an experienced team willing to share their knowledge
• Recognition Programs: Enjoy staff recognition programs and awards
• Corporate Benefits: Take advantage of being part of Integral Diagnostics, a leading Australasian radiology provider
• Fitness Passport: Access over 1000+ fitness locations nationwide
• Employee Benefits: Such as paid parental leave, assistance programs, discounts to 100's of retailers, travel and on healthcare for you & your family
• Career Development: Explore fantastic opportunities to Integral Diagnostics (IDX Group) supports a multicultural and diversity workplace.

We encourage Aboriginal and Torres Strait Islander Australians with relevant skills and experience to apply.

Building a healthier world, by delivering the best health outcomes one patient at a time.

IDX employs a wide diverse range of professionals across career pathways: Clinical Specialists – Radiologists, Radiographers, Sonographers, Echocardiographers, Nuclear Medicine Technologists Nursing – Registered Nurse, Enrolled Nurse, Clinical Assistants Administration – Managers, Supervisors, Receptionists, Booking Centre Agents Shared Services – People & Culture, Marketing, Risk Management, ICT, Finance We know that the success of our business is dependent on our experienced, dedicated, and forward-thinking invaluable team.