Defence Admin Coordinator (Flexible 6–12 Month Contract)

Downer; Nowra; On-site; AUD 60,000 - 78,000; Full time

Benefits offered by this job

Healthcare discounts

Employee Assistance Program

Internal career progression

Job summary

Downer is inviting applications for an Admin Coordinator based in Brisbane, at Gallipoli Barracks, with a 6-12 month contract. The role offers flexible hours, aligned to school terms, and can be part-time or full-time.

You will provide administrative support to base operations, manage supplier invoices and procurement docs, handle correspondence, and coordinate between base teams, subcontractors and Defence representatives.

Qualifications

• Knowledge of administrative procedures, office systems, and record management.
• Strong organizational and time management skills, including a high level of accuracy and attention to detail.
• Experience in an administrative coordination role within a corporate or operational environment.
• Strong IT proficiency, including Microsoft Office suite at an advanced level.
• Successful applicants must be eligible to obtain a security clearance.

Responsibilities

• Provide administrative support to Base operations including correspondence, and record keeping.
• Arrange and manage supplier invoices, goods receipting, and other finance administrative duties.
• Process purchase orders, receipts, and other procurement documentation.
• Facilitate communication between Base teams, subcontractors and Defence representatives.
• Support resolution of enquiries and service requests promptly and effectively.

Skills

Administrative coordination

Time management

Record keeping

MS Office proficiency

Communication skills

Tools

Microsoft Office

Job description

Downer is inviting applications for an Admin Coordinator based in Brisbane, at Gallipoli Barracks, with a 6-12 month contract. The role offers flexible hours, aligned to school terms, and can be part-time or full-time.

You will provide administrative support to base operations, manage supplier invoices and procurement docs, handle correspondence, and coordinate between base teams, subcontractors and Defence representatives.