Base & Estate Admin Coordinator

Downer; City of Brisbane; On-site; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Healthcare discounts

Employee assistance program

Professional development

Job summary

Downer invites applications to join our workforce at Gallipoli Barracks, Brisbane as an Admin Coordinator. This 12-month contract role supports base operations with reporting, correspondence, and record-keeping.

You will coordinate meetings, track actions, and manage supplier invoices and procurement docs, ensuring data accuracy across systems like Objective, GEMS, and INX. Successful candidates will bring strong organizational skills, advanced MS Office proficiency, and prior admin coordination

Qualifications

• Knowledge of office procedures and document management.
• Proven ability to coordinate meetings, agendas, and minutes.
• Ability to manage invoices, procurement and POs with accuracy.

Responsibilities

• Provide administrative support to Base operations including reporting, correspondence, and record keeping.
• Coordinate meetings, agendas, and minutes, tracking action items to completion.
• Arrange and manage supplier invoices, goods receipting, and other finance administrative duties.
• Maintain document and data accuracy in systems such as Objective, GEMS, and INX.
• Process purchase orders, receipts, and other procurement documentation.

Skills

Administrative procedures knowledge

Strong organizational skills

Attention to detail

Experience in admin coordination role

Advanced Microsoft Office skills

Tools

Microsoft Office (Advanced)

Job description

Downer invites applications to join our workforce at Gallipoli Barracks, Brisbane as an Admin Coordinator. This 12-month contract role supports base operations with reporting, correspondence, and record-keeping.

You will coordinate meetings, track actions, and manage supplier invoices and procurement docs, ensuring data accuracy across systems like Objective, GEMS, and INX. Successful candidates will bring strong organizational skills, advanced MS Office proficiency, and prior admin coordination