Administration Coordinator

Downer; Richmond; On-site; AUD 52,000 - 80,000; Part time

Job summary

Downer is seeking an Admin Coordinator for a 6-12 month contract at Gallipoli Barracks, Brisbane. Flexible on part-time or full-time arrangements to accommodate school hours.

You will provide admin support to base operations, manage supplier invoices, process POs, and liaise between base teams, subcontractors and Defence representatives to resolve inquiries efficiently.

Qualifications

• Knowledge of administrative procedures, office systems, and record management processes.
• Strong organizational and time management skills, including a high level of accuracy and attention to detail.
• Experience in an administrative coordination role within a corporate or operational environment.
• Strong IT systems proficiency, including Microsoft Office suite at an advanced level.
• Successful applicants must be eligible to obtain a security clearance.

Responsibilities

• Provide administrative support to Base operations including correspondence, and record keeping.
• Arrange and manage supplier invoices, goods receipting, and other finance administrative duties.
• Process purchase orders, receipts, and other procurement documentation.
• Facilitate communication between Base teams, subcontractors and Defence representatives.
• Support resolution of enquiries and service requests promptly and effectively.

Skills

Administrative coordination

MS Office

Organizational skills

Communication

Education

Tools

MS Excel

Procurement software

Job description

We're inviting applications to join our workforce across a number of sites in NSW, QLD, and ACT as an Admin Coordinator on a 6-12 month contract.

Downer has been awarded the Property and Asset Services (PAS) contract to deliver base and estate services across their two largest regions NSW/ACT and QLD. This is a significant milestone for our business and our enduring 80+ year relationship with the Australian Defence Force.

We're inviting applications to join our workforce in Gallipoli Barracks, Brisbane as an Admin Coordinator. We're committed to building a workplace where everyone feels respected, valued, and empowered to contribute.

If you're passionate about contributing to Defence capability and want to be part of a high-performing, inclusive team - express your interest today.

This is a flexible 6-12 month contract role, available on either a part-time or full-time basis, with options to accommodate school hours and school-day working arrangements.

What You'll Do

This role offers a broad scope, with key responsibilities including:

• Provide administrative support to Base operations including correspondence, and record keeping.
• Arrange and manage supplier invoices, goods receipting, and other finance administrative duties.
• Process purchase orders, receipts, and other procurement documentation.
• Facilitate communication between Base teams, subcontractors and Defence representatives.
• Support resolution of enquiries and service requests promptly and effectively.

What You'll Bring

• Knowledge of administrative procedures, office systems, and record management processes.
• Strong organizational and time management skills, including a high level of accuracy and attention to detail.
• Experience in an administrative coordination role within a corporate or operational environment.
• Strong IT systems proficiency, including Microsoft Office suite at an advanced level.
• Successful applicants must be eligible to obtain a security clearance.

More than anything, you'll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients.

Why Downer?

At Downer, we plan, create, and sustain essential public services across Australia and New Zealand. From hospitals to data centres and defence partnerships, we manage critical infrastructure that keeps communities thriving.

Downer is a sovereign-owned, ASX-listed Australian company and proud recipient of the Estate & Infrastructure Business of the Year (2025) and Prime Contractor of the Year for two consecutive years (2024, 2025). With over 80 years of support to the Australian Defence Force (ADF), our Base and Estate Management team delivers innovative solutions and integrated services to both the ADF and New Zealand Defence Force (NZDF).

What It Means to Belong at Downer

We're proud of our high-performance culture and commitment to diversity, offering:

• Training and development to support and diversify your career.
• With 30% of vacancies filled internally you'll find real opportunities to advance your career.
• Perks@Downer: healthcare discounts, great savings on retail purchases, car purchases and much more.
• Employee Assistance Program: professional support for you and your family when you need it most.

You want your work to matter and so do we. With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas.

We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging.

We're committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals. Even if your experience doesn't align perfectly with this role, we'd still like to hear from you. If it feels like the right fit, apply - potential counts, and so do you.

As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it.

If you need support or adjustments through the recruitment process, just let us know, we're here to help you put your best foot forward.