Data Migration Specialist

Exclaim IT; Brisbane; On-site; AUD 90,000 - 130,000; Full time

Job summary

Exclaim IT is seeking an experienced Microsoft 365 Migration Specialist to lead a large-scale migration from on-premises file servers to Microsoft 365 in Brisbane, Queensland. You will plan, coordinate and execute migration waves, ensure data integrity and security, and minimise disruption for end users.

The role requires strong PowerShell scripting, experience with migration tools (ShareGate, SharePoint Migration Manager) and collaboration with school stakeholders and IT teams to deliver a

Qualifications

• Strong analytical and problem-solving abilities for migration projects.
• Excellent written and verbal communication with technical and non-technical stakeholders.
• Ability to plan and coordinate multiple migration waves and batches.
• Experience with NTFS/SharePoint/M365 permissions and access controls.

Responsibilities

• Plan, coordinate and execute data migration activities, including waves and batches.
• Conduct pre-migration assessments to identify data quality issues and unsupported file types.
• Configure and operate enterprise migration tools like ShareGate or SharePoint Migration Manager.
• Migrate data from on-premises file shares to Microsoft 365.
• Perform post-migration validation and data integrity checks.
• Troubleshoot migration failures, permissions issues and migration exceptions.
• Develop PowerShell scripts to automate tasks.
• Leverage Microsoft Graph and APIs for automation.
• Monitor progress and prepare reports and dashboards.
• Manage permissions mapping across NTFS, SharePoint and M365.
• Support user/group management with Microsoft Entra ID.
• Create technical documentation and migration procedures.
• Collaborate with technical teams and stakeholders to ensure timely completion.

Skills

Analytical mindset

Problem-solving

Communication skills

Planning and coordination

Attention to detail

Tools

ShareGate

SharePoint Migration Manager

PowerShell

Microsoft Graph

Job description

About the role

We are seeking an experienced Microsoft 365 Migration Specialist to support a large-scale migration project involving the transition of data from on-premises file servers to Microsoft 365. The successful candidate will play a key role in planning, coordinating and executing migration activities, ensuring data integrity, security and minimal disruption throughout the process.

Key responsibilities

• Plan, coordinate and execute data migration activities, including migration waves and batches.
• Conduct pre-migration assessments to identify data quality issues, permissions discrepancies, path length limitations and unsupported file types.
• Configure and operate enterprise migration tools such as ShareGate, SharePoint Migration Manager or similar products.
• Migrate data from on-premises file shares and file servers to Microsoft 365.
• Perform post-migration validation, reconciliation and data integrity checks.
• Troubleshoot migration failures, access issues, permissions conflicts and data migration exceptions.
• Develop and maintain PowerShell scripts to automate migration and administrative tasks.
• Utilise Microsoft Graph, APIs and other automation techniques to support migration activities.
• Monitor migration progress and prepare reports, dashboards and status updates.
• Manage permissions mapping across NTFS, SharePoint and Microsoft 365 environments.
• Support user and group management activities involving Microsoft Entra ID.
• Develop and maintain technical documentation, migration procedures, knowledge articles and support materials.
• Collaborate with technical teams, project staff and school stakeholders to ensure migration activities are completed efficiently and effectively.

Highly desirable criteria

• Strong hands-on experience with enterprise migration tools, including ShareGate, SharePoint Migration Manager or equivalent solutions.
• Demonstrated experience delivering large-scale Microsoft 365 migrations involving substantial data volumes.
• Strong technical knowledge of SharePoint Online, Microsoft Teams, OneDrive and Microsoft 365.
• Proven experience migrating data from on-premises file shares or file servers to Microsoft 365.
• Strong PowerShell scripting skills and experience with Microsoft Graph, APIs and automation.
• Demonstrated ability to conduct migration assessments, troubleshoot complex issues and perform post-migration validation.
• Understanding of NTFS permissions, SharePoint permissions, Microsoft 365 access controls and Microsoft Entra ID.

Desirable criteria

• Experience working in large government, education or enterprise environments.
• Experience supporting Microsoft 365 roll-out or digital transformation projects.
• Experience with Power BI or similar reporting and dashboard tools.
• Experience administering SharePoint Online and Microsoft Teams.
• Experience working with school stakeholders or supporting technology projects across multiple sites.

Skills and experience

• Strong analytical, problem-solving and troubleshooting skills.
• Excellent written and verbal communication skills, with the ability to engage effectively with technical teams and non-technical stakeholders.
• Ability to plan and coordinate multiple migration activities in line with project timelines.
• Strong organisational skills and attention to detail, particularly when managing data integrity, permissions and migration exceptions.
• Ability to produce clear technical documentation, reports and status updates.
• Demonstrated ability to meet mandatory requirements and deliver assigned responsibilities.
• Availability to commence on the requested start date.

Benefits

• Opportunity to contribute to a significant Microsoft 365 migration and transformation initiative.
• Work on enterprise-scale technology projects involving modern Microsoft cloud platforms.
• Collaborate with technical specialists and project stakeholders in a dynamic delivery environment.
• Apply and further develop your expertise in data migration, automation and Microsoft 365 technologies.

Contact details

For a confidential chat, please contact Shruthi on 0474 545 379 or via email at [e-mail] and we would be more than happy to provide you with additional information and assist in the application process.