Data Entry & Systems Officer

Frontline Human Resources; Geelong; On-site; AUD 63,000 - 77,000; Full time

Benefits offered by this job

Training in specialised software

Supportive team environment

Job summary

Leading Image School Photos is seeking a Data Entry & Systems Officer to join its Geelong Data Department. The role handles high-volume data entry, validates information across multiple systems, and ensures accuracy for production workflows in a predominantly on-site setting.

The ideal candidate combines data processing experience with strong technical aptitude, problem-solving skills and meticulous attention to detail, with the ability to work independently and within a team.

Qualifications

• Demonstrated experience in high-volume data entry
• Exceptional attention to detail and accuracy
• Strong computer literacy across multiple systems
• Experience with databases or data management tools
• Ability to identify and resolve data-related issues
• Organised and able to meet deadlines

Responsibilities

• Enter, process and validate student and school data with high accuracy
• Manage large volumes of information efficiently within deadlines
• Identify, investigate and resolve data errors and inconsistencies
• Work across specialised software, databases and internal systems
• Prepare and process data for photography and production workflows
• Troubleshoot basic data and system issues
• Maintain records and follow data processing procedures
• Collaborate with Data, Production and operations teams for smooth workflows

Skills

High-volume data entry

Data processing

Technical aptitude

Problem-solving

Attention to detail

Computer systems

Tools

Timestone software

Job description

Data Entry & Systems Officer | $70K + Super

Geelong, VIC | Full-Time | Predominantly On-Site

Strong data entry skills? Technically confident? Exceptional attention to detail?

If you're experienced in high-volume data entry, confident working with computer systems and enjoy solving problems while getting the details right, we'd like to hear from you.

Frontline Human Resources (FHR) is recruiting on behalf of Leading Image School Photos, an established national school photography business, for an experienced and technically capable Data Entry & Systems Officer to join its Data Department in Geelong.

This is more than a traditional data entry role.

We're looking for someone who can confidently manage large volumes of information, work across specialised software systems, identify and resolve data issues, and consistently maintain a high level of accuracy.

Previous experience with Timestone software would be a significant advantage. However, candidates with strong data processing, database, IT or technical systems experience are also encouraged to apply.

The Opportunity

Working as part of the Data Department, you'll play an important role in processing, managing and maintaining the information that supports school photography operations across Australia.

Your responsibilities will include:

• Entering, processing and validating student and school data with a high level of accuracy
• Managing large volumes of information efficiently and within operational deadlines
• Identifying, investigating and resolving data errors and inconsistencies
• Working confidently across specialised software, databases and internal systems
• Preparing and processing data for photography and production workflows
• Troubleshooting basic data and system-related issues
• Managing competing priorities while maintaining accuracy and attention to detail
• Working closely with Data, Production and operational teams to ensure smooth workflows
• Maintaining accurate records and following established data processing procedures

This is a hands-on, systems-focused position suited to someone who enjoys working with data, technology and structured processes.

About You

We're particularly interested in candidates who combine proven data entry experience with strong technical aptitude and problem-solving ability.

To be successful, you'll ideally bring:

• Demonstrated experience in high-volume data entry or data processing
• Exceptional attention to detail, accuracy and consistency
• Strong computer literacy and confidence working across multiple systems
• Experience using databases, data management tools or specialised software
• The ability to identify errors, investigate discrepancies and resolve data-related issues
• Strong organisational skills and the ability to meet deadlines
• A methodical, reliable and proactive approach to your work
• Confidence learning new systems, processes and technology
• The ability to work both independently and collaboratively within a team

Importantly, this is not a general administration position. We're looking for someone who is genuinely comfortable working with data, technology and systems on a daily basis.

Highly Regarded Experience

Experience in any of the following areas would be advantageous:

• Timestone software or other school photography systems
• Database administration or technical data processing
• IT support, systems administration or technical administration
• School-related data management or student information systems
• Laboratory, production or other accuracy-critical data environments
• High-volume data processing within a deadline-driven business

Previous school photography experience is not essential. If you have strong transferable technical and data processing skills, we'd still like to hear from you.

What's On Offer?

• $70,000 + superannuation
• Full-time, ongoing employment
• Geelong-based position with an established national business
• Training in specialised software and internal systems
• Supportive and experienced team environment
• Opportunity to further develop your technical and data processing skills
• Some flexibility may be considered for a suitably experienced candidate

Work Location - Geelong

This is a predominantly on-site position based in Geelong.

Applicants must be comfortable working from the Geelong office as their normal working arrangement, as the role requires regular collaboration with the Data and Production teams.

While some hybrid flexibility may be considered for the right candidate, this will depend on individual experience, capability and operational requirements.

Candidates should apply on the understanding that this is primarily an office-based role, not a remote working position.

Pre-Employment Requirements

Applicants must:

• Hold a current Working with Children Check (Employee) or be willing to obtain one prior to appointment
• Be willing to undergo a National Police Check, if required
• Have full working rights in Australia

About Leading Image School Photos

Leading Image School Photos is an established national school photography business supporting schools and families across Australia.

Its Data Department plays a critical role in ensuring student and photography information is accurately processed, managed and prepared for production and delivery.

With a strong focus on quality, accuracy and operational efficiency, the business offers an opportunity to become part of an experienced team working with specialised systems and processes.

FHR is committed to equal employment opportunities and welcomes applications from candidates of all backgrounds.

Only shortlisted candidates will be contacted.