Project Support Officer

Department of Education Victoria; Geelong; On-site; AUD 35,000 - 48,000; Part time

Job summary

Department of Education Victoria – Geelong VIC is seeking a Regional Support Officer (0.5 FTE, ongoing, part time) to provide administrative services across the region. You will support school travel, compliance reporting and governance processes, working with regional staff and central divisions.

The role requires discretion, initiative, and collaborative engagement with stakeholders. Key duties include records management, procurement, and coordinating regional administrative processes, with a

Qualifications

• Strong planning, organisation and attention to detail.
• Ability to build relationships with stakeholders and colleagues.
• Initiative, accountability and self management.
• Clear verbal and written communication.

Responsibilities

• Records management, including administration of regional Sharepoint sites.
• Procurement, including hospitality, travel, office supplies and general invoice processing.
• General administration support for region-wide compliance and audit processes.
• Coordination of the regional inbox and other region-wide administrative processes.
• Program and project administration support.

Skills

Planning

Organisation

Attention to detail

Relationship building

Initiative

Verbal and written communication

Job description

Department of Education Victoria – Geelong VIC

This is a 0.5 FTE, ongoing, part time position.

About the Role

The purpose of the Regional Support Officer is to provide administrative services that support the wider region, external community stakeholders and the general public. The Regional Support Officer, under the direction of the Senior Manager, will work closely with other staff performing administrative functions across the region to support region-wide accountabilities such as school travel, compliance reporting and administrative and governance processes.

The role is critical to the effective operations of the region. It will involve periods of sustained independent work, as well as engagement with regional staff, key central divisions and members of the community. The role demands flexibility and the ability to work in a highly collaborative and supportive way with all other staff performing administrative functions across the region. The Regional Support Officer will demonstrate a high level of discretion, integrity and initiative in the performance of their tasks, which include:

• Records management, including administration of regional Sharepoint sites.
• Procurement, including hospitality, travel, office supplies and general invoice processing.
• General administration support for region-wide compliance and audit processes.
• Coordination of the regional inbox and other region-wide administrative processes.
• Program and project administration support.

Attributes

• Planning, organisation and attention to detail.
• Relationship building.
• Initiative and accountability and self management.
• Verbal and written communication.

The successful applicant will be required to provide a current Working With Children Check. (delete if not required)

About the Department

The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.

About the Group

Schools and Regional Services (SRS) offers central, regional, and local expertise to enhance learning and development outcomes, supported by a diverse and geographically dispersed workforce. It comprises 17 areas within 4 regions, backed by 5 central office divisions, all collaborating to deliver improved outcomes for early childhood services, schools, communities, and learners, in line with Education State commitments. SRS regions serve as a bridge between the central office, schools, and service providers, ensuring smooth transitions for learners and achieving the department's ambitious targets. Each region includes divisions specialising in school performance, student wellbeing and early childhood support, working with area-based teams to tailor local interventions and practices. The 17 areas provide crucial insights into local trends and issues, facilitating effective policy and program development and driving child and learner outcomes across all services and programs.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page.

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Andrew Flavel via *************@education.vic.gov.au.

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g. large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Wednesday 18 November 2026.