Data Entry and Imaging Admin Officer (Permanent)

NSW Health; Sydney; On-site; AUD 51,000 - 53,000; Part time

Job summary

NSW Health's Westmead Hospital is seeking a Data Entry and Imaging Admin Officer (Permanent Part Time) to support clinical records and imaging systems, delivering accurate data entry and compassionate patient care in a specialist breast screening program.

You will join the Data and Information team within the BreastScreen NSW Sydney West program, helping maintain BIS and PACS workflows, manage correspondence, and ensure secure handling of information while delivering a patient-centred service.

Qualifications

• Excellent communication and interpersonal skills with clients.
• Ability to work independently and in a multi-disciplinary team.
• Experience in efficient administrative procedures within a health organisation.
• Knowledge of issues affecting women from culturally and linguistically diverse backgrounds.
• Accurate and timely data entry of clinical information in a high-volume environment.
• Ability to use multiple databases and hardware/software.
• Ability to initiate, plan, prioritise and organise own work to meet deadlines.
• Willingness to undertake a variety of roles to meet service requirements.

Responsibilities

• Maintain the integrity of clinical information and support breast screening and imaging administration.
• Register client information, perform high-volume data entry, and maintain databases.
• Assist with BIS and PACS maintenance and improvements.
• Prepare screening and assessment correspondence and reports, supporting records management.
• Handle telephone and in-person enquiries with professionalism and empathy.

Job description

Data Entry and Imaging Admin Officer (Permanent)

Grow your career in specialist breast screening administration.

Use your data skills to support clinical records and imaging systems.

Make a difference through compassionate, patient-centred care.

Turn your admin skills into meaningful healthcare impact, supporting breast screening through accurate data, imaging systems and compassionate patient care.

Employment Type:PermanentPart Time
Position Classification:Administration Officer Level 3
Remuneration:$37.27 - $38.44 per hour
Hours Per Week:16
Location:Westmead Hospital

Where you'll be working

Join the Westmead Breast Cancer Institute (BCI) within Western Sydney Local Health District (WSLHD), supporting the Data and Information team and the BreastScreen NSW Sydney West program. Your work will help keep essential information systems running smoothly and contribute to a positive, timely and sensitive experience for women accessing breast screening services. Whether you are an experienced administrator ready for a new challenge or looking to build your career in healthcare, you'll have the opportunity to develop valuable skills in a specialist clinical environment.

Be part of a purpose-driven service: Contribute to breast screening and assessment services that support women's health.

Work collaboratively: Partner with a multidisciplinary team across Sydney West sites to support effective service delivery.

Make every interaction count: Help create a welcoming and respectful experience for women from diverse cultural and linguistic backgrounds.

Grow your expertise: Strengthen your knowledge of healthcare administration, clinical information management and medical imaging systems.

Bring your strengths: Apply your initiative, problem-solving skills and attention to detail in a role where accuracy and empathy matter.

What you'll be doing

As a key member of the Data and Information team, you will help maintain the integrity of clinical information and support the smooth operation of breast screening and imaging administration. You will combine strong organisational skills with a patient-centred approach to ensure information is accurate, accessible and handled securely.

Manage clinical data and records: Register client information, perform high-volume data entry, maintain databases and ensure records are accurate, complete and accessible.

Support digital information systems: Assist with the maintenance and improvement of the Breast Information System (BIS) and Picture Archiving and Communication System (PACS), helping ensure reliable information flow across services.

Coordinate essential administration: Prepare screening and assessment correspondence, GP notifications, reports and documentation while supporting records management and team operations.

Deliver responsive client service: Manage telephone and in-person enquiries with professionalism, empathy and cultural sensitivity, responding to routine matters and escalating issues when required.

Maintain quality and confidentiality: Monitor information accuracy, support quality assurance activities and follow privacy, records management, workplace safety and NSW Health requirements.

What you'll bring

You will be organised, adaptable and comfortable balancing competing priorities in a busy environment. You will bring excellent communication skills, a commitment to accurate data entry and the confidence to work independently while contributing to a collaborative team. Experience in healthcare administration, clinical data entry or database management will be highly regarded. If you are looking to transfer your administration, customer service or data management skills into healthcare, we encourage you to apply.

Make your next move meaningful

Ready to take the next step in your career? Join Western Sydney Local Health District and contribute to a service that makes a difference in people's lives. Bring your skills, grow your experience and help deliver safe, compassionate and high-quality healthcare for our community.

Selection Criteria

• Demonstrated excellent communication and interpersonal skills that may include experience dealing with clients enquiries in person and through telephone communication.
• Demonstrated ability to work independently and as part of a multi-disciplinary team.
• Demonstrated experience in the provision of efficient administrative procedures and clerical support at a high level within a health organisation.
• Demonstrated knowledge and understanding of the issues affecting women from culturally and linguistically diverse speaking backgrounds.
• Demonstrated experience in the accurate and timely data entry of clinical information in a high volume work environment that requires a high level of attention to detail at all times.
• Demonstrated capability to use a wide range of hardware and software including multiple databases to complete work tasks.
• Demonstrated ability to initiate, plan, prioritise, negotiate and organise own work taking into account the impact on others to achieve results and meet deadlines
• Proven ability to undertake a variety of roles within the workplace to meet service requirements.

Applications Close:10th November 2026

People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.

This is an Aboriginal targeted position. As priority is given to a suitable candidate who is Aboriginal, applicants will need to provide information to corroborate their Aboriginality.

Aboriginal and/or Torres Strait Islander people are encouraged to apply.Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit https://www.steppingup.health.nsw.gov.au/

Westmead hospital car parking allocation model is changing. There is a waitlist for parking for new staff commencing at Westmead Hospital. This does not apply for staff with disability.

Please note: To be eligible for permanent appointment you must hold current Australian work rights (I.E Australian citizen, permanent resident or NZ citizen with a current passport)