Department Secretary

Western Sydney Local Health District; Sydney; On-site; AUD 78,000 - 80,000; Full time

Job summary

Westmead Hospital, part of Western Sydney Local Health District, is seeking a Department Secretary to join a busy radiology team. In this permanent full-time role you’ll deliver high-quality secretarial, administrative, data management and customer support services to the Nuclear Medicine, PET Suite and Ultrasound teams.

You’ll coordinate priorities, diaries, leave, on-call and travel arrangements; manage purchasing, invoices and records; and support the Radiology Information System workflows

Qualifications

• Secretarial/administrative experience in healthcare would be beneficial.
• Strong data management abilities.
• Excellent customer service orientation.

Responsibilities

• Coordinate priorities, workflows, correspondence and administrative tasks to ensure deadlines are met.
• Provide comprehensive support to the Nuclear Medicine medical team, including diaries, leave, on-call, timesheets and travel arrangements.
• Coordinate meetings, agendas, minutes and documentation while supporting effective communication across the multidisciplinary team.
• Manage purchasing, invoices, equipment and office administration, while maintaining accurate records and data.
• Support quality assurance of the HPECM Database System and follow established Radiology Information System workflows, with a strong focus on privacy and confidentiality.

Skills

Organisational skills

Customer service

Communication

Job description

Job Overview

Join a leading teaching hospital at the heart of Western Sydney healthcare Support a collaborative multidisciplinary team delivering patient-focused care Build your career in a dynamic, specialised medical imaging environment Manage priorities, support clinical teams and keep workflows moving across Nuclear Medicine, PET and Ultrasound.

Employment Type: Permanent Full Time Position Classification: Administration Officer Level 4 Remuneration: $78,183.84 - $79,973.57 per annum Hours Per Week: 38 (Job Share may be considered for part time hours) Location: Westmead

Where you'll be working Based at Westmead Hospital, you'll join Western Sydney Local Health District (WSLHD), one of NSW's largest health services and a major provider of primary, secondary and tertiary healthcare across Western Sydney. Westmead Hospital is a major teaching hospital and principal referral centre, recognised for its specialised services and commitment to innovation and quality. You'll be part of a busy, multidisciplinary Radiology environment where your organisation, communication and administrative expertise directly support the delivery of high-quality patient care.

Key Responsibilities

• Work alongside experienced medical, clinical and administrative professionals in a specialised healthcare setting.
• Support Nuclear Medicine, PET Suite and Ultrasound services within a fast-paced environment.
• Contribute to a culture built on collaboration, openness, respect and empowerment.
• Be part of WSLHD's commitment to delivering better health services for the communities it serves.
• Develop your administrative and digital capabilities while supporting evolving healthcare workflows.

What you'll be doing

As Department Secretary, you'll provide high-quality secretarial, administrative, data management and customer support services, helping the department operate efficiently while keeping patient needs at the forefront.

• Coordinate priorities, workflows, correspondence and administrative tasks to ensure deadlines are met.
• Provide comprehensive support to the Nuclear Medicine medical team, including diaries, leave, on-call, timesheets and travel arrangements.
• Coordinate meetings, agendas, minutes and documentation while supporting effective communication across the multidisciplinary team.
• Manage purchasing, ordering, invoices, equipment and office administration, while maintaining accurate records and data.
• Support quality assurance of the HPECM Database System and follow established Radiology Information System workflows, with a strong focus on privacy and confidentiality.

Ready to make a difference?

Bring your organisational skills, initiative and commitment to exceptional customer service to a role where your work helps enable better healthcare every day. Join NSW Health and make a difference for patients, colleagues and the Western Sydney community.

Additional Information

Requisition ID: REQ694466 Applications Close: 29th October 2026

People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.

Aboriginal and/or Torres Strait Islander people are encouraged to apply.

Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit https://www.steppingup.health.nsw.gov.au/.

Westmead hospital car parking allocation model is changing.

There is a waitlist for parking for new staff commencing at Westmead Hospital.

This does not apply for staff with disability.

To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.