Department Secretary

NSW Health; Sydney; Presencial; AUD 78.000 - 80.000; Jornada completa

Descripción de la vacante

NSW Health is seeking a Department Secretary at Westmead Hospital in the Nuclear Medicine, PET Suite and Ultrasound environment. You will provide secretarial and administrative support to the multidisciplinary team, ensuring patient-focused service and efficient workflows.

This role requires diary management, travel arrangements and meticulous data handling. You will liaise across medical, clinical and admin staff, coordinate meetings, handle records, and support quality assurance of the

Formación

• Proven administrative experience in healthcare settings.
• Experience handling diaries, leave and timesheets.
• Demonstrated ability to manage patient-centric workflows with privacy in mind.

Responsabilidades

• Provide high-quality secretarial, administrative, data management and customer support services.
• Coordinate priorities, workflows, correspondence and deadlines to meet targets.
• Support Nuclear Medicine team with diaries, leave, travel and on-call arrangements.
• Coordinate meetings, agendas, minutes and documentation across the team.
• Manage purchasing, invoices, equipment and general office administration.

Conocimientos

Written communication

Verbal communication

Organisation

Teamwork

Herramientas

HPECM Database System

Radiology Information System

MS Office

Descripción del empleo

Join a leading teaching hospital at the heart of Western Sydney healthcare

Support a collaborative multidisciplinary team delivering patient-focused care

Build your career in a dynamic, specialised medical imaging environment

Manage priorities, support clinical teams and keep workflows moving across Nuclear Medicine, PET and Ultrasound.

Employment Type: Permanent Full Time
Position Classification: Administration Officer Level 4
Remuneration: $78,183.84 - $79,973.57 per annum
Hours Per Week:38 (Job Share may be considered for part time hours)
Location:Westmead

Where you'll be working

Based at Westmead Hospital, you'll join Western Sydney Local Health District (WSLHD), one of NSW's largest health services and a major provider of primary, secondary and tertiary healthcare across Western Sydney. Westmead Hospital is a major teaching hospital and principal referral centre, recognised for its specialised services and commitment to innovation and quality.

You’ll be part of a busy, multidisciplinary Radiology environment where your organisation, communication and administrative expertise directly support the delivery of high-quality patient care.

Work alongside experienced medical, clinical and administrative professionals in a specialised healthcare setting.

Support Nuclear Medicine, PET Suite and Ultrasound services within a fast-paced environment.

Contribute to a culture built on collaboration, openness, respect and empowerment.

Be part of WSLHD’s commitment to delivering better health services for the communities it serves.

Develop your administrative and digital capabilities while supporting evolving healthcare workflows.

What you’ll be doing

As Department Secretary, you’ll provide high-quality secretarial, administrative, data management and customer support services, helping the department operate efficiently while keeping patient needs at the forefront.

Coordinate priorities, workflows, correspondence and administrative tasks to ensure deadlines are met.

Provide comprehensive support to the Nuclear Medicine medical team, including diaries, leave, on-call, timesheets and travel arrangements.

Coordinate meetings, agendas, minutes and documentation while supporting effective communication across the multidisciplinary team.

Manage purchasing, ordering, invoices, equipment and office administration, while maintaining accurate records and data.

Support quality assurance of the HPECM Database System and follow established Radiology Information System workflows, with a strong focus on privacy and confidentiality.

Ready to make a difference?

Bring your organisational skills, initiative and commitment to exceptional customer service to a role where your work helps enable better healthcare every day. Join NSW Health and make a difference for patients, colleagues and the Western Sydney community.

Requisition ID: REQ694466
Applications Close:29th October 2026

Need more information?

People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.

Aboriginal and/or Torres Strait Islander people are encouraged to apply.Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit https://www.steppingup.health.nsw.gov.au/ .

Westmead hospital car parking allocation model is changing. There is a waitlist for parking for new staff commencing at Westmead Hospital. This does not apply for staff with disability.

Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.

Demonstrated well developed written and verbal communication skills and interpersonal skills with the ability to deal with a wide range of staff and or client(s) public enquiries, complaint handling and negotiation

Demonstrated ability to plan, prioritise and organise own work taking into account the impact on others to achieve results and meet deadlines

Demonstrated ability to work independently as well as in a team environment

Demonstrated capability to use a wide range of computer programs and electronic systems to complete work activities. (Please list the names of computer programs you are familiar with)

Demonstrate experience in a similar role/position

Demonstrated ability with preparation of agendas and taking preparation of minutes