Customs Brokerage Solutions Specialist

UPS; Sydney; On-site; AUD 65,000 - 95,000; Full time

Job summary

UPS in Sydney seeks a Brokerage Customer Support Specialist to drive onboarding and strengthen customer relationships. You will review enrolment requests, validate profiles, and monitor early shipments to identify issues.

Working with Account Executives and brokerage teams, you will resolve customs clearance risks, perform root-cause analysis on shipment holds, and coordinate corrective actions to ensure on‑time release and customer satisfaction. Travel to customer locations may be required.

Qualifications

• At least 3 years of experience in customs brokerage or related roles.
• Comfortable interacting with Sales/Account Executives and customers.
• Understanding of cross‑border customs brokerage compliance and regulatory knowledge.

Responsibilities

• Review and confirm enrolment requests from Account Executives.
• Validate customer information and documentation for accuracy and compliance.
• Communicate with customers to gather required documents for profiles.
• Create and maintain customer profiles, including handling notes.
• Conduct welcome calls and explain shipment requirements.
• Monitor initial shipments for holds or issues and coordinate with internal teams.
• Identify gaps in documentation and guide corrective actions with customers/origin/destination.
• Document onboarding outcomes and report trends and resolutions.
• Coordinate with Account Executives and brokerage teams for smooth handover post‑onboarding.

Skills

Customs brokerage

Customer service

Communication

Education

Broker Licence

Job description

The Brokerage Customer Support Specialist supports customer accounts. He/She analyzes and responds to customers requests, resolves customer issues, conducts research, prepares reports, and identifies account penetration opportunities. This position reviews rates, tracks shipments and orders, prepares reports, and updates customer files and profiles. The Brokerage Customer Support Specialist maintains ongoing relationships with customers and assists with customer setups. He/She provides service failure recovery management. This position may require travel to customer locations for business and quality reviews.

Job Summary:

The Brokerage Customer Support Specialist, acting as the Brokerage Assist Agent (BA Agent), plays a critical role in driving successful customer implementation and strengthening long‑term customer relationships. The BA Agent ensures smooth and proactive onboarding experience for new customers at the start of their shipping journey by enabling customer readiness, validating brokerage setup, and establishing effective shipment monitoring and exception management processes.

Working closely with Account Executives, Origin and Destination Brokerage teams, and customers, the BA Agent proactively identifies and resolves customs clearance risks that may impact service performance. The role is accountable for conducting root cause analysis on shipment holds and recommending compliant corrective actions or alternative solutions to mitigate risk, support timely shipment release, and reinforce customer confidence and retention.

Job Duties:

Customer Enrolment and Profile Setup

Review and confirm enrolment requests from Account Executives

Validate customer information and documentation for accuracy and compliance.

Communicate with customers to gather required documents for export/import profiles.

Create and maintain customer profiles, including Customer Handling Notes (CHNs).

Welcome Call and Shipment Monitoring

Conduct welcome calls to introduce the Onboard Assist program and explain shipment requirements.

Guide customers on proactive shipment alerts for the first three shipments.

Monitor the first three shipments to identify potential holds or customs clearance issues.

Collaborate with internal Brokerage teams to resolve shipment delays efficiently.

Proactive Customer Support

Identify gaps in documentation and guide/work with customers/origin & destination on corrective actions.

Communicate potential customs issues and costs during onboarding to manage customer expectations.

Maintain a detailed log of actions taken (through Onboard Assist Program or Brokerage Navigator) to address documentation or shipment issues.

Monitoring and Reporting

Monitor customer shipments over a 12-week period to track the onboarding effectiveness.

Document and report onboarding outcomes, trends, and resolutions to measure implementation success and support continuous improvement.

Prepare and present closing documents to customers summarizing activities, outcomes, and OTR (On-Time Release) performance for the monitored period.

Collaboration and Follow-Up

Coordinate closely with Account Executives, Origin, and Destination teams to ensure a seamless handover and sustained customer experience post‑onboarding.

Follow up on special cases, including shipments requiring Free Trade Agreement compliance or unique regulatory needs.

Assist colleagues with specialized knowledge on export/import processes when required.

What You’ll Bring:

At least 3 years’ experience in customs brokerage, and interested in providing brokerage solutions.

A current Broker Licence will be highly regarded.

Comfortable working and communicating directly with Sales/Account Executives and customers.

A strong interest in providing practical and compliant brokerage solutions to customers.

Demonstrates understanding of Cross border Customs brokerage compliance regulatory knowledge and experience in Brokerage operation.

Performs work with minimal supervision, analyzes and solves problems and uses excellent communication skills.

A good team player with remote collaboration experience.

Demonstrates understanding of Cross border Customs brokerage compliance regulatory knowledge and experience in Brokerage operation.

Performs work with minimal supervision, analyzes and solves problems and uses excellent communication skills.

A good team player with remote collaboration experience.

Company Overview:

As a global leader in package delivery and supply chain solutions, UPS is passionate about innovating new ways to make business work better, from complex international distribution networks to local business deliveries. That’s logistics. And that’s exactly what a career at UPS is all about.

From our roots as a Seattle, Washington-based bike-messenger company to our present day, multi-billion-dollar global corporation, our team has held a singular focus. Making the world work better for everyone. At the heart of all that we do, you’ll find a true dedication to our people, our customers, and the communities we serve.

Whether you start with UPS straight out of school like many of our senior managers did, or arrive with years of valuable experience, everyone at UPS has opportunities to grow. Empowering careers and commerce around the globe take more than innovative thinkers, collaborative teammates, and incredible technology. It calls on the values, purpose, and mission that have driven us right from the start.

It all begins with talented individuals like you. People who are ready to turn ideas into successful business practices. Explore how UPS jobs can make the world work better for you. Join our team of over 500,000 UPSers.

Ready to take the next step?

This is a great opportunity to grow your career with a global organisation that values motivated people and supports professional development.

Only shortlisted applicants will be contacted.