Brokerage Assist Specialist

P02 UPS Pty Ltd; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

UPS is seeking a Brokerage Customer Support Specialist in Sydney to drive onboarding and ongoing customer success in cross-border shipments. You will validate brokerage setup, assist with document collection, and monitor initial shipments to identify holds or issues.

Working with Account Executives and brokerage teams, you will communicate regulatory requirements, resolve delays, and maintain detailed activity logs to support timely release and customer satisfaction.

Qualifications

• Understanding of cross-border customs brokerage regulatory knowledge.
• Ability to work with minimal supervision and collaborate remotely.
• Able to communicate clearly with customers and internal teams.

Responsibilities

• Review enrolment requests and validate customer information for accuracy and compliance.
• Perform welcome calls and explain onboarding requirements to customers.
• Identify customs clearance risks during onboarding and propose corrective actions.
• Monitor shipments for the first 12 weeks and track onboarding effectiveness.
• Document actions and prepare onboarding reports for stakeholders.
• Collaborate with Account Executives and origin/destination teams for handover.

Skills

Customer service

Cross-border logistics knowledge

Communication skills

Problem solving

Job description

Before you apply to a job, select your language preference from the options available at the top right of this page. Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description: Job Description: The Brokerage Customer Support Specialist supports customer accounts. He/She analyzes and responds to customers requests, resolves customer issues, conducts research, prepares reports, and identifies account penetration opportunities. This position reviews rates, tracks shipments and orders, prepares reports, and updates customer files and profiles. The Brokerage Customer Support Specialist maintains ongoing relationships with customers and assists with customer setups. He/She provides service failure recovery management. This position may require travel to customer locations for business and quality reviews.

Job Summary

The Brokerage Customer Support Specialist, acting as the Brokerage Assist Agent (BA Agent), plays a critical role in driving successful customer implementation and strengthening long‑term customer relationships. The BA Agent ensures smooth and proactive onboarding experience for new customers at the start of their shipping journey by enabling customer readiness, validating brokerage setup, and establishing effective shipment monitoring and exception management processes. Working closely with Account Executives, Origin and Destination Brokerage teams, and customers, the BA Agent proactively identifies and resolves customs clearance risks that may impact service performance. The role is accountable for conducting root cause analysis on shipment holds and recommending compliant corrective actions or alternative solutions to mitigate risk, support timely shipment release, and reinforce customer confidence and retention.

Job Duties

• Customer Enrolment and Profile Setup
  • Review and confirm enrolment requests from Account Executives
  • Validate customer information and documentation for accuracy and compliance.
  • Communicate with customers to gather required documents for export/import profiles.
  • Create and maintain customer profiles, including Customer Handling Notes (CHNs).
• Welcome Call and Shipment Monitoring
  • Conduct welcome calls to introduce the Onboard Assist program and explain shipment requirements.
  • Guide customers on proactive shipment alerts for the first three shipments.
  • Monitor the first three shipments to identify potential holds or customs clearance issues.
  • Collaborate with internal Brokerage teams to resolve shipment delays efficiently.
• Proactive Customer Support
  • Identify gaps in documentation and guide/work with customers/origin & destination on corrective actions.
  • Communicate potential customs issues and costs during onboarding to manage customer expectations.
  • Maintain a detailed log of actions taken (through Onboard Assist Program or Brokerage Navigator) to address documentation or shipment issues.
• Monitoring and Reporting
  • Monitor customer shipments over a 12-week period to track the onboarding effectiveness.
  • Document and report onboarding outcomes, trends, and resolutions to measure implementation success and support continuous improvement.
  • Prepare and present closing documents to customers summarizing activities, outcomes, and OTR (On-Time Release) performance for the monitored period.
• Collaboration and Follow‑Up
  • Coordinate closely with Account Executives, Origin, and Destination teams to ensure a seamless handover and sustained customer experience post‑onboarding.
  • Follow up on special cases, including shipments requiring Free Trade Agreement compliance or unique regulatory needs.
  • Assist colleagues with specialized knowledge on export/import processes when required.

Job Competencies

• Demonstrates understanding of Cross border Customs brokerage compliance regulatory knowledge and experience in Brokerage operation.
• Performs work with minimal supervision, analyzes and solves problems and uses excellent communication skills.
• A good team player with remote collaboration experience.

Employee Type: Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation. In 1907, two teenage entrepreneurs in a Seattle basement started with a $100 loan and created what would become the world’s largest package delivery service. Today, operating in more than 220 countries and territories, UPS is committed to moving our world forward by delivering what matters. UPS and its more than 500,000 UPSers around the globe are a transportation and logistics leader, offering innovative solutions to customers, big and small. UPS understands and appreciates its responsibility to help build safe, stronger and more resilient communities founded on justice and economic opportunity for all, supported by a healthy, sustainable global environment.