Customer Experience Coordinator - 6 Month Fixed Term Contract

Neptune Pacific Group; Sydney; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive salary package

Opportunity for development and in­- 移

Wonderful Giving - allowing you to don

Wonderful Neighbour - volunteering in

Company wellness program

Job summary

Neptune Pacific Group is seeking a shipping coordinator for a six‑month contract based in Sydney. You will be the first point of contact for import/export customers, manage bookings and documentation, and collaborate with internal and external stakeholders to ensure smooth cargo movements.

You will build strong relationships, respond to inquiries promptly, and help continuously improve the customer experience while complying with SOPs and regulatory requirements.

Qualifications

• 3–5 years’ experience in shipping, freight or a similar customer/operations role.
• A positive, customer-centric attitude and a strong team focus.
• Exceptional verbal and written communication skills.
• The ability to work under pressure and make sound decisions in a fast‑paced environment.
• Demonstrated adaptability and the ability to manage changing deadlines and priorities.
• Intermediate proficiency with Microsoft Office Suite.
• Experience using CargoWise is desirable.
• Strong time management, organisation and planning skills.

Responsibilities

• Develop and maintain collaborative relationships with internal and external stakeholders.
• Send booking confirmations to customers within agreed timeframes.
• Prepare bookings, container releases and cargo receival documentation for customers and shippers.
• Create slot cover bookings on connecting vessels for all transhipment cargo.
• Prepare and submit booking reports to third‑party vessel operators.
• Attach shipper SLI to e‑docs and update bookings accordingly.
• Auto‑rate bookings before handing them to the Documentation team and identify any rate discrepancies for Sales.
• Manage cargo readiness, including DG and BBK OOG approvals, empty container uplift and ensuring cargo is in port for loading.
• Arrange late receivals where required.
• Send preliminary and final PRA load lists to vessel planners.
• Reconcile load lists against PRA once vessels have sailed and update the ERP system to provide a finalised load list to the Documentation team.
• Obtain prior shipment approval in accordance with SOPs for all hazardous cargo.
• Respond to customer enquiries promptly and professionally.
• Support other operational duties and projects as required.

Skills

Shipping experience

Customer service

Verbal and written communication

Time management

Organisational skills

Tools

CargoWise

Microsoft Office Suite

Job description

Job Description

As the first point of contact for our import and export customers, you’ll play a key role in ensuring bookings, documentation and cargo movements are managed accurately, efficiently and professionally.

Alongside managing day‑to‑day operational requirements, you’ll build strong relationships with customers, internal teams and external stakeholders while helping us continuously improve the customer experience.

Here is some of what you will do:

• Develop and maintain collaborative relationships with internal and external stakeholders.
• Send booking confirmations to customers within agreed timeframes.
• Prepare bookings, container releases and cargo receival documentation for customers and shippers.
• Create slot cover bookings on connecting vessels for all transhipment cargo.
• Prepare and submit booking reports to third‑party vessel operators.
• Attach shipper SLI to e‑docs and update bookings accordingly.
• Auto‑rate bookings before handing them to the Documentation team and identify any rate discrepancies for Sales.
• Manage cargo readiness, including DG and BBK OOG approvals, empty container uplift and ensuring cargo is in port for loading.
• Arrange late receivals where required.
• Send preliminary and final PRA load lists to vessel planners.
• Reconcile load lists against PRA once vessels have sailed and update the ERP system to provide a finalised load list to the Documentation team.
• Obtain prior shipment approval in accordance with SOPs for all hazardous cargo.
• Respond to customer enquiries promptly and professionally.
• Support other operational duties and projects as required.

Qualifications

Here is what you’ll bring to the table:

You’ll be an experienced shipping or freight professional who enjoys working with customers and thrives in a busy operational environment. You will have:-

• 3–5 years’ experience in shipping, freight or a similar customer/operations role.
• A positive, customer-centric attitude and a strong team focus.
• Exceptional verbal and written communication skills.
• The ability to work under pressure and make sound decisions in a fast‑paced environment.
• Demonstrated adaptability and the ability to manage changing deadlines and priorities.
• Intermediate proficiency with Microsoft Office Suite.
• Experience using CargoWise is desirable.
• Strong time management, organisation and planning skills.

This is a six month contract position based in Sydney. All applicants must have the right to live and work in Australia at the time of applying. The successful candidate may be subject to undergo a Police Check and/or Pre‑Employment Drug Test.

Additional Information

• Competitive salary package
• Opportunity for development and internal mobility
• Wonderful Giving - allowing you to donate company money to a cause of your choice.
• Wonderful Neighbour - spend a day in the community helping with various service projects.
• Company focused on wellness and health.

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