Cse Officer

Transport For Nsw; Bundaberg; On-site; AUD 65,000 - 71,000; Full time

Benefits offered by this job

Salary packaging options

Professional development through Mater

Employee Assistance Program

Private health insurance benefits

Staff discounts across dining, retail,

Gym discount via Fitness Passport

On-site parking

Job summary

Mater Private Hospital Bundaberg is seeking an organised Executive Support Officer to provide high-level administrative support to the General Manager. The role is permanent full-time (38 hours per week) and supports hospital leadership to ensure efficient operations and governance.

You will draft information for decision-making, organise meetings and maintain confidentiality. You will coordinate with VMOs and hospital services, prepare reports, and contribute to exceptional healthcare delivery

Qualifications

• Experience in a similar role, ideally in healthcare settings.
• Ability to prepare high-quality written correspondence and reports.
• Strong communication, consultation and negotiation skills.

Responsibilities

• Coordinate executive schedules and meetings.
• Prepare reports and presentations for decision-making.
• Manage correspondence and ensure confidentiality.
• Support governance activities and secretarial tasks.
• Liaise with Visiting Medical Officer workforce and internal stakeholders.

Skills

Research

Drafting

Meeting coordination

Communication

Education

Business/Healthcare administration qualification

Tools

MS Office

Job description

Mater Private Hospital Bundaberg is seeking a highly organised, proactive and professional Executive Support Officer to provide high-level administrative support to the General Manager. This permanent full-time position works 38 hours per week and plays a key role in supporting the efficient operation of the hospital's leadership team.

In this dynamic and rewarding role, you will coordinate executive schedules, manage correspondence, organise meetings, prepare reports and presentations and support key operational and governance activities. Acting as a trusted partner to hospital leaders, you will help drive effective communication, maintain confidentiality and contribute to the delivery of exceptional healthcare services for the Bundaberg community.

Salary range: $46.96 - $51.73 per hour plus superannuation and access to not-for-profit salary packaging up to $15,900+ access to many staff benefits!

What you’ll be doing

• Research, compile and draft information for decision-making and presentations
• Prepare high-quality written correspondence and reports for distribution
• Organise and facilitate meetings, including agenda preparation, distribution of materials, and follow-up on action items
• Exhibit excellent communication skills, including consultation, interpersonal interaction and negotiation
• Utilise advanced system applications for efficient secretarial and administrative support
• Act as key point of contact and coordination for Visiting Medical Officer (“VMO”) workforce
• Coordinate, extending to appropriate delegation, CAG and Foundation activities/functions locally (including Mercy Food Services, Mercy Linen Services and Corporate Services where applicable) as directed by relevant CAG stakeholders
• Assist with preparation of correspondence and distribution of information
• Authorise staff time and attendance records and applications in accordance with Mater delegations

About you

You will have experience in a similar role, ideally in a healthcare setting. You will also meet the below criteria:

• Qualifications in business administration, healthcare administration or related discipline
• Minimum of two years experience in a healthcare or hospital setting, preferably in a business support or related hospital support role
• Ability to promote the Vision, Mission and Values of Mater
• High level facilitation and influencing skills along with strong decision-making skills with the ability to set, manage and implement priorities
• Significant, proven experience of identifying, developing, establishing and maintaining strong relationships with both internal and external stakeholders
• Ability to create and develop collaborative work environments where trust, integrity and open communication are valued

Mater is Queensland’s largest not-for-profit healthcare provider, delivering exceptional care to nearly 700,000 patients each year across 11 (soon to be 12) hospitals. We’re leaders in healthcare, education, fundraising & philanthropy and research — and it’s our people who make the difference.

We’re looking for passionate individuals to join our team and help shape the future of care. At Mater, you’ll be part of a purpose-driven organisation that values innovation, compassion, and excellence.

• Increase your take-home pay with generous salary packaging options, including meal and entertainment benefits
• Grow your career with access to industry-leading training and professional development through Mater Education
• Wellbeing support through our Employee Assistance Program and on-site pastoral care teams
• Access a range of health and wellbeing services with a corporate discount on private health insurance
• Exclusive discounts across dining, retail, travel, accommodation (just to name a few!)
• Stay active with unlimited access to discounted gyms via the Fitness Passport program
• Convenient, discounted on-site parking
• Enjoy great food with reduced prices at our campus cafés and coffee spots
• Join Queensland’s Largest and Most Innovative Not-for-Profit Healthcare Team

Be part of something bigger. Make your move with Mater.

Applications close Thursday 6th August 2026. Direct applications only — we are not engaging recruitment agencies at this time. All successful candidates may be required to complete pre‑employment checks (including criminal history, working rights, medical and working with children checks).

Mater offers a safe, supportive, flexible and inclusive workplace where everyone is valued. We welcome applications from people of all backgrounds and abilities. Visit our Reconciliation webpage.

Mater ensures all children have an environment suitable for their safety and wellbeing through proper supervision and safeguarding practices.