Corporate Services Coordinator

Australia Education Management Group; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

AEMG Group is seeking a highly organised Corporate Services Coordinator to support executive leaders and corporate operations across Australia and our international network. This full-time, on-site role is based in Surrey Hills and involves travel coordination, office administration and operational activities.

You will work closely with the Corporate Services Manager to keep operations running smoothly, manage the shared inbox, coordinate events and drive process improvements across a dynamic,

Qualifications

• Experience in corporate services, executive administration or office coordination.
• Strong organisational and time management abilities.
• Attention to detail with the ability to handle multiple priorities.
• Excellent written and verbal communication skills.
• Experience coordinating travel, meetings and events.
• Strong stakeholder management across levels.

Responsibilities

• Coordinate domestic and international travel for staff and executives.
• Support day-to-day corporate services and office administration.
• Assist with events, stakeholder visits and venue logistics.
• Handle procurement, invoices and expenditure records.
• Provide diary management and assist executives with meetings.

Skills

Corporate services experience

Executive administration

Office coordination

Stakeholder management

Travel coordination

Communication skills

Tools

Microsoft Office 365

SharePoint

Job description

Corporate Services Coordinator

AEMG Group

Location: Surrey Hills | 5 days on-site role

Term: Full Time permanent role

Start: Looking for an immediate start for business continuity

Join a dynamic international education organisation and play a central role supporting executive leaders, corporate operations and global business activities.

AEMG Group is seeking a highly organised, proactive and service-oriented professional to join our team as a Corporate Services Coordinator.

This is a varied and fast-paced role that sits at the heart of the organisation, supporting executive leaders while ensuring the smooth delivery of corporate services, travel coordination, office administration and operational activities across Australia and our international network.

Working closely with the Corporate Services Manager, you will help keep our operations running efficiently while building strong relationships across the business.

About Us

AEMG Group aligns people, platforms and partnerships to create lasting value across education, technology and health. We foster cultural diversity, educational partnerships and research collaborations between universities in China and other countries. AEMG has established partnerships with over 70 educational institutions across China, Australia, New Zealand, the UK, Europe and the USA.

About the Role

Reporting to the Corporate Services Manager, this role is responsible for coordinating a broad range of corporate services and administrative functions that support the efficient operation of the organisation.

You will provide administration support, coordinate domestic and international travel, assist with events and stakeholder visits, manage office operations and contribute to a range of business-wide initiatives.

This role offers significant variety and is ideal for someone who enjoys balancing multiple priorities, working across different teams and delivering high-quality operational support.

Key Responsibilities

Travel & Logistics Coordination

• Coordinate domestic and international travel arrangements for staff and executive leaders
• Liaise with travel providers, accommodation suppliers and internal stakeholders
• Prepare itineraries and supporting travel documentation
• Support travel administration, record keeping and reconciliation activities

Corporate Services & Office Administration

• Support the day-to-day operations of the Surrey Hills office
• Manage corporate services requests through the General Operations shared inbox
• Coordinate office supplies, facilities, contractors and service providers
• Maintain operational records, registers, documentation and SharePoint systems
• Support reception and visitor management activities when required

Events & Stakeholder Coordination

• Assist with the delivery of conferences, workshops, executive visits and stakeholder events
• Coordinate venue bookings, catering, travel logistics and event administration
• Support partner visits, delegations and internal staff events
• Provide on-the-day coordination and logistics support

Operational & Financial Administration

• Assist with procurement, purchasing and vendor management activities
• Coordinate invoice processing and expenditure tracking
• Maintain operational records and reporting documentation
• Support continuous improvement initiatives and operational projects

Administrative Support & Diary Management

• Provide diary and administrative support to AIFE/AEMG Executives as required.
• Coordinate meetings, appointments, agendas and related documentation
• Manage competing priorities, day to day administration tasks and assist with follow-up actions and communications

About You

To be successful in this role, you will bring:

• Experience in corporate services, executive administration, office coordination or a similar operational support role
• Exceptional organisational and time management skills
• Strong attention to detail and the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Experience coordinating travel, meetings, events and operational logistics
• Strong stakeholder management skills with the ability to build productive relationships across all levels
• Proficiency with Microsoft Office 365 and SharePoint or similar document management platforms
• A proactive, solutions-focused approach with strong problem-solving skills
• Professionalism, discretion and sound judgement when handling confidential information

Why Join AEMG?

• Join a globally connected organisation with an international footprint
• Work closely with executive leaders and key stakeholders
• Enjoy a highly varied role with exposure across multiple business functions
• Be part of a collaborative and supportive team environment
• Contribute to meaningful work that supports international education and global engagement initiatives

AEMG reserves the right to close applications early if a suitable candidate is identified before the application deadline

Employer questions

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• What's your expected annual base salary?
• How much notice are you required to give your current employer?
• What's your highest level of education?