Corporate Secretarial Lead — Governance & Client Onboarding

TMF Corporate Services (Aust) Pty Limited; Melbourne; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

TMF Corporate Services (Aust) Pty Limited – Melbourne VIC is seeking a Hybrid Corporate Secretarial Executive to manage a portfolio of secretarial clients and provide governance support to both local and international entities.

You will lead client onboarding, prepare and review engagement letters and corporate secretarial documents, and ensure compliance with regulatory obligations while maintaining strong client relationships and meeting reporting deadlines.

Qualifications

• Bachelor-level or professional qualification in company secretarial field.
• 2–4 years of corporate secretarial experience in a professional services setting.
• Strong knowledge of corporate governance and statutory compliance.

Responsibilities

• Manage a portfolio of corporate secretarial clients and act as their primary contact.
• Provide company secretarial and governance support to local and international entities.
• Lead client onboarding activities and ensure timely documentation and compliance checks.
• Prepare, review and process engagement letters, proposals and secretarial documents.
• Maintain client relationships and deliver high-quality service.
• Coordinate annual compliance tasks including reviews, renewals and filings.
• Ensure reporting deadlines and regulatory obligations are met.
• Prepare board resolutions, minutes and statutory forms.
• Maintain statutory registers, corporate records and client databases.
• Collaborate with internal teams on billing and operational topics.
• Contribute to process improvements and service excellence initiatives.
• Mentor junior team members.

Skills

Client management

Governance knowledge

Regulatory compliance

Stakeholder management

English proficiency

Education

Bachelor's Degree

Diploma

ICSA qualification

Tools

Company secretarial software

Corporate databases

Job description

TMF Corporate Services (Aust) Pty Limited – Melbourne VIC is seeking a Hybrid Corporate Secretarial Executive to manage a portfolio of secretarial clients and provide governance support to both local and international entities.

You will lead client onboarding, prepare and review engagement letters and corporate secretarial documents, and ensure compliance with regulatory obligations while maintaining strong client relationships and meeting reporting deadlines.