[Hybrid] Corporate Secretarial Executive

TMF Corporate Services (Aust) Pty Limited; Sydney; Hybrid; AUD 90,000 - 130,000; Full time

Job summary

TMF Corporate Services (Aust) Pty Limited in Sydney CBD supports a hybrid work arrangement and provides corporate secretarial and governance services for local and international entities. You will manage client portfolios, onboard clients, and prepare essential legal documents with a focus on accuracy and compliance.

The role emphasizes strong communication, organization, and stakeholder management skills, with duties spanning board documentation, regulatory filings, and client invoicing, while

Qualifications

• Bachelor's Degree or Diploma or ICSA qualification or equivalent.
• 2-4 years of corporate secretarial experience preferred.
• Strong knowledge of governance and compliance requirements.
• Experience managing corporate secretarial portfolios and client interaction.
• Familiarity with secretarial software and databases is advantageous.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong interpersonal and stakeholder management skills.
• Proficiency in written and spoken English.

Responsibilities

• Manage a portfolio of corporate secretarial clients and act as their primary point of contact.
• Provide company secretarial and governance support to local and international entities.
• Lead and coordinate client onboarding and ensure timely documentation and checks.
• Prepare, review, and process engagement letters, proposals, and docs.
• Maintain strong client relationships and deliver excellent service.
• Coordinate annual compliance, including reviews, renewals, and filings.
• Meet client reporting deadlines and regulatory obligations.
• Prepare board resolutions, minutes, and statutory forms.
• Maintain statutory registers and client databases.
• Collaborate with internal teams on billing and operations.
• Support process improvements and service excellence initiatives.
• Mentor junior team members and undertake additional duties.

Skills

Communication

Client management

Organization

Attention to detail

Multitasking

English proficiency

Education

Bachelor's Degree

Diploma

ICSA qualification

Tools

Secretarial software

Corporate databases

Job description

[Hybrid] Corporate Secretarial Executive

TMF Corporate Services (Aust) Pty Limited – Sydney CBD NSW

• Manage a portfolio of corporate secretarial clients and act as their primary point of contact.
• Provide company secretarial and corporate governance support to a portfolio of local and international entities.
• Lead and coordinate client onboarding activities, ensuring timely completion of required documentation and compliance checks.
• Prepare, review, and process engagement letters, proposals, and corporate secretarial documents.
• Maintain strong client relationships and deliver excellent client service.
• Coordinate annual compliance requirements, including annual reviews, business registration renewals, and statutory filings.
• Ensure client reporting deadlines and regulatory obligations are met within agreed timelines.
• Prepare board resolutions, minutes, statutory forms, and other company secretarial documentation.
• Maintain and update statutory registers, corporate records, and client databases.
• Work closely with internal teams regarding client billing, invoicing, and operational matters.
• Support process improvements and contribute to service excellence initiatives.
• Mentor and guide junior team members where required.
• Undertake additional duties and projects as assigned.

Key Requirements

• Bachelor's Degree, Diploma, ICSA qualification, or equivalent professional qualification.
• Minimum 2-4 years of relevant corporate secretarial experience, preferably within a professional services environment.
• Strong knowledge of corporate governance principles and statutory compliance requirements.
• Experience managing corporate secretarial portfolios and interacting directly with clients.
• Familiarity with company secretarial software and corporate databases is an advantage.
• Strong understanding of regulatory and compliance obligations.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong interpersonal, communication, and stakeholder management skills.
• Proficiency in written and spoken English.