[Hybrid] Corporate Secretarial Executive

TMF Corporate Services (Aust) Pty Limited; Melbourne; Híbrido; AUD 90 000 - 120 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Hybrid work model

Resumo da oferta

TMF Corporate Services (Aust) Pty Limited – Melbourne VIC is seeking a Hybrid Corporate Secretarial Executive to manage a portfolio of secretarial clients and provide governance support to both local and international entities.

You will lead client onboarding, prepare and review engagement letters and corporate secretarial documents, and ensure compliance with regulatory obligations while maintaining strong client relationships and meeting reporting deadlines.

Qualificações

• Bachelor-level or professional qualification in company secretarial field.
• 2–4 years of corporate secretarial experience in a professional services setting.
• Strong knowledge of corporate governance and statutory compliance.

Responsabilidades

• Manage a portfolio of corporate secretarial clients and act as their primary contact.
• Provide company secretarial and governance support to local and international entities.
• Lead client onboarding activities and ensure timely documentation and compliance checks.
• Prepare, review and process engagement letters, proposals and secretarial documents.
• Maintain client relationships and deliver high-quality service.
• Coordinate annual compliance tasks including reviews, renewals and filings.
• Ensure reporting deadlines and regulatory obligations are met.
• Prepare board resolutions, minutes and statutory forms.
• Maintain statutory registers, corporate records and client databases.
• Collaborate with internal teams on billing and operational topics.
• Contribute to process improvements and service excellence initiatives.
• Mentor junior team members.

Conhecimentos

Client management

Governance knowledge

Regulatory compliance

Stakeholder management

English proficiency

Formação académica

Bachelor's Degree

Diploma

ICSA qualification

Ferramentas

Company secretarial software

Corporate databases

Descrição da oferta de emprego

[Hybrid] Corporate Secretarial Executive

TMF Corporate Services (Aust) Pty Limited – Melbourne VIC

Manage a portfolio of corporate secretarial clients and act as their primary point of contact.

Provide company secretarial and corporate governance support to a portfolio of local and international entities.

Lead and coordinate client onboarding activities, ensuring timely completion of required documentation and compliance checks.

Prepare, review, and process engagement letters, proposals, and corporate secretarial documents.

Maintain strong client relationships and deliver excellent client service.

Coordinate annual compliance requirements, including annual reviews, business registration renewals, and statutory filings.

Ensure client reporting deadlines and regulatory obligations are met within agreed timelines.

Prepare board resolutions, minutes, statutory forms, and other company secretarial documentation.

Maintain and update statutory registers, corporate records, and client databases.

Work closely with internal teams regarding client billing, invoicing, and operational matters.

Support process improvements and contribute to service excellence initiatives.

Mentor and guide junior team members where required.

Undertake additional duties and projects as assigned.

Key Requirements

Bachelor's Degree, Diploma, ICSA qualification, or equivalent professional qualification.

Minimum 2-4 years of relevant corporate secretarial experience, preferably within a professional services environment.

Strong knowledge of corporate governance principles and statutory compliance requirements.

Experience managing corporate secretarial portfolios and interacting directly with clients.

Familiarity with company secretarial software and corporate databases is an advantage.

Strong understanding of regulatory and compliance obligations.

Excellent organizational skills with strong attention to detail and accuracy.

Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Strong interpersonal, communication, and stakeholder management skills.

Proficiency in written and spoken English.