Coordinator, Scheduling

University of Melbourne Employees, Location, Alumni; Victoria; On-site; AUD 100,000 - 110,000; Full time

Benefits offered by this job

17% superannuation

Salary packaging

Health and wellbeing programs

Discounted services

Professional development opportunities

Flexible work arrangements

Employee Assistance Program

Job summary

The University of Melbourne is seeking a Scheduling Coordinator in the Faculty of Business and Economics to support casual scheduling processes and implement the UKG time and attendance system. This full-time, 12-month fixed-term role requires strong Excel skills, meticulous attention to detail, and the ability to manage stakeholder relationships.

The position offers a competitive salary with 17% superannuation and a comprehensive benefits package.

Qualifications

• Strong Excel skills and high attention to detail.
• Excellent time management and problem-solving abilities.
• Well-developed communication skills with stakeholders.
• Experience using scheduling/booking systems (timetabling).

Responsibilities

• Support casual scheduling processes across the Faculty of Business and Economics.
• Assist in using the UKG time and attendance system for casual appointments.
• Maintain master data for scheduling uploads of teaching activities.
• Collaborate with Workforce Compliance to report and mitigate risks.

Skills

Excel

Stakeholder management

Time management

Communication

Scheduling systems experience

Problem solving

Tools

UKG time and attendance system

Scheduling systems

Job description

Job Description

Role type: Full Time, Fixed Term for 12 months

Faculty: Faculty of Business and Economics

Department/ School: Student and Academic Services

Salary: UoM 6 - $100,847 - $109,163 p.a. plus 17% super

• Use your expertise in scheduling and timekeeping management to develop strong stakeholder relationships and effect change.
• Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne

We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity

Support the introduction and implementation of new casual scheduling processes and systems across the Faculty of Business and Economics. This role will support people managers in understanding and using the newly implemented UKG time and attendance system for casual appointments.

What you will deliver

• Build Strong Relationships: Partner with academic managers of casuals to support scheduling and approval of casual pay.
• Coordinate Faculty wide processes: Maintain master data for upload of teaching and learning activities into scheduling systems.
• Risk management: Work with Workforce Compliance teams to report and mitigate risks.
• Innovate and Improve Processes: Develop and adapt processes for time and attendance management across the Faculty

You may be a great fit if you have

• Strong excel skills
• High attention to detail and accuracy under pressure
• Excellent time management and problem-solving skills
• Well-developed communication skills, with the ability to engage clearly and professionally with a range of stakeholders
• Experience using scheduling/booking systems or software or managing other similar processes (timetabling)
• Ability to develop and refine processes to meet stakeholder needs

For further information please refer to the attached PD.

What we offer you!

• Build future financial security with 17% superannuation
• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
• Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
• Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
• Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
• Health and well-being services including a leading Employee Assistance Program

For more information check out our benefits page!

Your new team – The Faculty of Business and Economics

The Faculty of Business and Economics [FBE] at the University of Melbourne has been preparing students for exciting and challenging careers in industry since 1924. We have developed an outstanding reputation, locally and internationally, for the quality of our teaching and research. The Faculty has an active board of business leaders, government representatives and community leaders who contribute to the implementation of our vision.

Be Yourself

The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.

We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.

Aboriginal and Torres Strait Islander Applicants

We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.

Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at [e-mail].

Want to know more?

• For queries related to this specific position, contact Kat Aspinall at [e-mail].
• For questions related to our recruitment process email Nick Petersen at [e-mail]
• For recruitment adjustments contact Kim Groizard on [phone] or at [e-mail] (subject: 'Recruitment Adjustments').

Applications close: Monday 24 August 2026 at 11:55 PM; Melbourne time zone.

Position Description: FBE Coordinator Scheduling_UoM6.pdf