Conveyancing Assistant

Shore Lawyers; North Sydney; Sur place; AUD 65 000 - 85 000; Plein temps

Résumé du poste

Shore Lawyers in North Sydney is seeking a full-time Conveyancing Assistant who has an approved NSW conveyancing qualification and wants the supervised experience needed for a conveyancer licence. Shore Lawyers is a long-established North Sydney law practice with a strong property and estates team.

You will support our solicitors and licensed conveyancers on residential and commercial matters from instructions through to settlement, working on PEXA and in our practice management system.

Qualifications

• Completed NSW conveyancing qualification required for licence pathway.
• Solid knowledge of NSW conveyancing process, contracts and settlements.
• High attention to detail and accuracy with figures and dates.
• Clear written and spoken English with client and lender interactions.
• Organisational skills to manage several matters with deadlines.
• Proficiency with Microsoft Office; willingness to learn PEXA and our PMS.
• Clear police check and right to work in Australia.

Responsabilités

• Open new matters, perform conflict checks, ID verification per AML/CTF and PEXA rules.
• Order and review searches, certificates, strata and pest/building reports.
• Draft contracts, special conditions and disclosure documents.
• Draft client correspondence and requisitions for supervisor review.
• Track exchange, cooling-off, deposits, finance and settlement dates.
• Prepare settlement adjustments and transfer duty calculations.
• Set up PEXA workspaces and prepare lodgement documents.
• Liaise with agents, lenders, and other parties' representatives.
• Complete post-settlement steps and close files, with proper notes.

Connaissances

Attention to detail

Organisational skills

Communication skills

Microsoft Office

Formation

NSW conveyancing qualification

Outils

PEXA

Practice management system

InfoTrack

Description du poste

About Us

Shore Lawyers is a boutique law firm based in North Sydney, providing commercially focused legal advice across property, commercial, litigation and family matters. We are committed to creating value for our clients. As part of our team, you will work closely with lawyers and experienced professionals on a diverse range of property and conveyancing matters in a supportive and high performing environment.

Role overview

Shore Lawyers is hiring a full-time Conveyancing Assistant who has an approved NSW conveyancing qualification and wants the supervised experience needed for a conveyancer licence.

Shore Lawyers is a long-established North Sydney law practice with a strong property and estates team. You will support our solicitors and licensed conveyancers on residential and commercial matters from instructions through to settlement, working on PEXA and in our practice management system.

Key responsibilities

All work is done under the supervision of experienced staff and a solicitor who signs off on advice, exchange and settlement.

• Open new matters and run conflict checks, client identification and verification of identity in line with PEXA rules and the firm's AML/CTF program

• Order and review searches, s 10.7 certificates, strata reports and building and pest reports, and flag issues to your supervisor

• Prepare draft contracts for sale, special conditions and disclosure documents for vendor matters

• Draft client correspondence, contract review reports and requisitions for supervisor review

• Track exchange, cooling-off, deposit, finance and settlement dates in the practice management system

• Prepare draft settlement adjustments, statements and transfer duty and surcharge purchaser duty calculations for checking

• Set up and maintain PEXA workspaces, invite participants and prepare lodgement documents

• Liaise with agents, lenders, other parties' representatives, councils and Revenue NSW

• Complete post-settlement steps, including notices of sale, client reporting and closing files

• Keep file notes, time records and electronic files current, and help with the weekly matter list

Essential requirements

You must have completed a conveyancing qualification approved for a NSW conveyancer licence.

• A copy of your academic transcript or completion certificate

• A sound working knowledge of the NSW conveyancing process, the standard Contract for the Sale and Purchase of Land, and settlement adjustments

• High attention to detail and accuracy with figures and dates

• Clear written and spoken English, and confidence on the phone with clients, agents and lenders

• Good organisational skills and the ability to manage several matters with competing deadlines

• Proficiency with Microsoft Office and willingness to learn PEXA and our practice management system

• A clear national police check and the right to work in Australia

Desirable attributes

• Prior work in a law firm or conveyancing practice, including placement or work experience

• Hands-on exposure to PEXA, InfoTrack or a legal practice management system

• Interest in wills and estates work, including transmission applications

• A second language that would help us serve clients across Sydney's communities

• A goal of holding your own NSW conveyancer licence

Reporting and what we offer

You will report to the Property and Estate Manager, with legal supervision from the Principal Solicitor.

• Full-time, Monday to Friday, based at our North Sydney office close to public transport

• Structured supervision that counts towards the practical experience required for a NSW conveyancer licence

• Exposure to residential, off-the-plan, commercial and estate-related property matters

• Ongoing training and support within a close-knit team

• Salary commensurate with experience