Conveyancing Assistant

Davey Conveyancing; Gosford; On-site; AUD 60,000 - 75,000; Full time

Job summary

Davey Conveyancing in NSW is seeking a dedicated Conveyancing Assistant to join our busy Erina office on a full-time basis. You will provide essential administrative and support services to our conveyancing team, ensuring smooth processing of property transactions and timely client updates.

The role requires at least 1 year of conveyancing or legal admin experience, strong organisation and communication skills, attention to detail, and discretion. Experience with LEAP and PEXA is preferred.

Qualifications

• A minimum of 1 year’s experience as a Conveyancing Assistant or in legal administration.
• Strong organisational and time management skills, with the ability to manage multiple files and competing deadlines.
• Excellent written and verbal communication skills, with a friendly, professional approach to clients and external parties.
• Strong attention to detail and accuracy when preparing and processing legal documentation.
• A proactive, methodical approach, with the ability to work independently and contribute to a supportive team.
• Discretion and professionalism when handling confidential client information.
• Familiarity with NSW conveyancing processes and property transactions is highly desirable.
• Experience using LEAP and PEXA is preferred, but not essential.

Responsibilities

• Assisting with preparing and collating conveyancing documents, including contracts for sale, transfer documents and settlement statements.
• Managing client files, maintaining accurate records and keeping track of key dates and deadlines.
• Ordering searches and obtaining certificates and other documents required for property transactions.
• Liaising with clients, real estate agents, brokers, financial institutions and other parties to gather information and keep matters progressing.
• Answering calls, managing correspondence and providing clients with updates.
• Assisting with settlement preparation, coordination and document lodgement under the direction of our Licensed Conveyancers.
• Keeping LEAP and other systems up to date, including data entry and document management.
• Providing day-to-day administrative support and following firm procedures to ensure work is completed accurately and efficiently.

Skills

Conveyancing experience

Organisational skills

Communication

Attention to detail

Discretion

Independence

NSW conveyancing knowledge

Tools

LEAP

PEXA

Job description

About us

At Davey Conveyancing, we’re a passionate and dedicated team committed to making property transactions across NSW smooth, stress-free and even enjoyable for our clients.

If you thrive in a fast-paced, professional environment and want to join a supportive firm that encourages career growth and recognises your contribution, we’d love to hear from you!

About the role

We are seeking a Conveyancing Assistant to join our team on a full-time basis at our office in Erina, NSW 2250. In this position, you will provide essential administrative and support services to our conveyancing team, ensuring the smooth and efficient processing of property transactions. This role is fundamental to maintaining our high standards of client service and the timely completion of conveyancing matters. You will work alongside experienced conveyancers, supporting the delivery of our conveyancing services to clients.

Key responsibilities

As a Conveyancing Assistant at Davey Conveyancing, you’ll support our Licensed Conveyancers and help clients feel informed and supported throughout their property transaction. Your responsibilities will include:

Assisting with preparing and collating conveyancing documents, including contracts for sale, transfer documents and settlement statements.

Managing client files, maintaining accurate records and keeping track of key dates and deadlines.

Ordering searches and obtaining certificates and other documents required for property transactions.

Liaising with clients, real estate agents, brokers, financial institutions and other parties to gather information and keep matters progressing.

Answering calls, managing correspondence and providing clients with updates.

Assisting with settlement preparation, coordination and document lodgement under the direction of our Licensed Conveyancers.

Keeping LEAP and other systems up to date, including data entry and document management.

Providing day-to-day administrative support and following firm procedures to ensure work is completed accurately and efficiently.

What we’re looking for

A minimum of 1 year’s experience as a Conveyancing Assistant or in legal administration.

Strong organisational and time management skills, with the ability to manage multiple files and competing deadlines.

Excellent written and verbal communication skills, with a friendly, professional approach to clients and external parties.

Strong attention to detail and accuracy when preparing and processing legal documentation.

A proactive, methodical approach, with the ability to work independently and contribute to a supportive team.

Discretion and professionalism when handling confidential client information.

Familiarity with NSW conveyancing processes and property transactions is highly desirable.

Experience using LEAP and PEXA is preferred, but not essential.

What we offer

We offer a supportive and professional working environment where your contribution is valued. Our team is committed to your professional development, with opportunities to build your expertise in conveyancing while working alongside experienced professionals. We foster a positive workplace culture built on teamwork, open communication and mutual support. We offer competitive remuneration and the chance to be part of a dedicated team delivering quality service to our clients.