Conveyancing Assistant

Reliance Conveyancing; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Reliance Conveyancing is seeking a Conveyancing Assistant in Mickleham, VIC. This full-time role supports the conveyancing team with admin and operational tasks across property transactions, ensuring smooth processing and exceptional client service.

You will handle file management, document preparation, and coordination with clients and external parties, while maintaining compliance and accuracy in all tasks.

Qualifications

• Strong organisational and time management skills with the ability to prioritise multiple tasks and meet deadlines.
• Excellent written and verbal communication with clients and external parties.
• Proficiency with MS Office and document management systems.

Responsibilities

• Process conveyancing files from inception to completion with accuracy.
• Prepare and lodge documents with authorities and regulators.
• Coordinate communication between clients, agents, lenders and other parties.
• Carry out searches and obtain certificates for property transactions.
• Maintain detailed records and compliant filing systems.
• Assist with contracts, settlement statements and related documents.
• Manage appointment scheduling for the conveyancer.
• Handle client enquiries professionally and provide admin support.
• Ensure compliance with legislation and internal policies.

Skills

Organization

Communication

MS Office

Document management

Attention to detail

Procedures compliance

Knowledge of property law

Tools

Microsoft Office

Document management systems

Job description

Reliance Conveyancing is seeking a Conveyancing Assistant to join our growing team in Mickleham, VIC. This is a full-time position offering an excellent opportunity to develop your career in the conveyancing and property law sector. You will provide essential administrative and operational support to our conveyancing team, ensuring the smooth processing of property transactions and supporting our conveyancers in delivering exceptional client service. This role is integral to maintaining our high standards of efficiency and client satisfaction.

What you'll be doing

Processing and managing conveyancing files from inception through to completion, ensuring all documentation is accurate and timely

Preparing and lodging documents with relevant government authorities and regulatory bodies

Coordinating communication between clients, real estate agents, financial institutions and other parties involved in property transactions

Conducting searches and obtaining certificates required for property transactions, including title searches and municipal searches

Maintaining detailed records and filing systems, ensuring all conveyancing files are well-organised and compliant with legal requirements

Assisting with the preparation of contracts, settlement statements and other conveyancing documentation

Managing appointment scheduling and maintaining calendars for conveyancer

Handling client enquiries with professionalism and providing general administrative support as required

Ensuring compliance with relevant legislation and Reliance Conveyancing's internal procedures and policies

What we're looking for

Strong organisational and time management skills, with the ability to prioritise multiple tasks and meet strict deadlines

Excellent written and verbal communication skills, with the ability to interact professionally with clients and external parties

Proficiency with computer systems and office software, including Microsoft Office and document management systems

Attention to detail and accuracy in all work, particularly when handling legal documents and sensitive information

A methodical approach to work with the ability to follow procedures and maintain compliance standards

Knowledge of property law, conveyancing processes or the legal sector is desirable but not essential, as training will be provided

The ability to work independently and as part of a collaborative team

Professional discretion and the ability to maintain confidentiality

Customer service orientation with a commitment to supporting clients and colleagues

What we offer

At Reliance Conveyancing, we are committed to creating a supportive and rewarding work environment. We offer competitive remuneration, career development opportunities within a growing conveyancing practice, and a collaborative team culture where your contributions are valued. We recognise the importance of work-life balance and strive to maintain a workplace where employees can thrive professionally whilst maintaining personal wellbeing. We provide the opportunity to develop specialised skills in the conveyancing sector, positioning you for career advancement within the legal industry.

About us

Reliance Conveyancing is a dedicated conveyancing practice committed to delivering professional, efficient and client-focused property transaction services. With our base in Mickleham, we serve clients throughout Victoria, handling residential and commercial property transactions with expertise and integrity. Our team is built on principles of professionalism, reliability and excellence, and we are dedicated to supporting our clients through every stage of their property journey. We pride ourselves on our attention to detail and our commitment to providing outstanding service.