Conveyancer/Office Assistant

SMH Legal Conveyancing; City of Melbourne; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

SMH Legal Conveyancing in Travancore, Victoria, is seeking a motivated Conveyancer/Office Assistant for a full-time, hybrid role. You will blend hands-on conveyancing work with office administration to support our property law team and clients.

You will prepare documents, conduct title and rates searches, liaise with clients and agents, manage files from instruction to settlement, and help with everyday office tasks.

Qualifications

• Qualified in conveyancing or proven experience in a conveyancing role.
• Strong knowledge of Victorian property law and conveyancing procedures.
• Proficiency with conveyancing software and office systems.

Responsibilities

• Prepare and lodge conveyancing documents for property transactions (contracts of sale, transfers, settlements).
• Conduct title, rates and encumbrance searches.
• Liaise with clients, real estate agents, lenders and other parties.
• Manage conveyancing files from instruction through settlement and post-settlement.
• Provide accurate advice on conveyancing processes and property issues.
• Assist with general office administration (filing, reception, correspondence).
• Maintain records and ensure regulatory compliance.
• Support conveyancers and staff with research and document preparation.
• Handle client enquiries and schedule appointments.

Skills

Conveyancing

Office administration

Client communication

Victorian property law

Education

Conveyancing qualification

Tools

Conveyancing software

Practice management software

Job description

SMH Legal Conveyancing is seeking a Conveyancer/Office Assistant to join our team in a full-time position based in Travancore, Victoria. This is an excellent opportunity for someone looking to develop their career in property law conveyancing whilst supporting the smooth operation of our office. You will play a vital role in delivering high-quality conveyancing services to our clients whilst ensuring our office functions efficiently on a day-to-day basis. This hybrid role combines hands-on conveyancing work with administrative support, making it ideal for someone keen to gain comprehensive experience in the legal property sector.

Key responsibilities

• Preparing and lodging conveyancing documents for property transactions, including contracts of sale, transfer documents and settlement statements
• Conducting property searches, including title searches, rates searches and encumbrance searches
• Liaising with clients, real estate agents, lenders and other parties involved in property transactions
• Managing conveyancing files from initial instruction through to settlement and post-settlement matters
• Providing accurate advice to clients on conveyancing processes and property-related issues
• Assisting with general office administration, including filing, reception duties and managing correspondence
• Maintaining detailed records and ensuring compliance with legal and regulatory requirements
• Supporting conveyancers and legal staff with research and document preparation
• Handling client enquiries and managing appointment scheduling

What we're looking for

• Relevant qualifications in conveyancing or property law, or demonstrable experience in a conveyancing role
• Strong knowledge of Victorian property law, conveyancing procedures and legal requirements
• Proficiency with conveyancing software and legal practice management systems
• Excellent written and verbal communication skills with the ability to explain complex legal concepts clearly
• Attention to detail and accuracy, particularly when handling legal documents and financial matters
• Strong organisational skills with the ability to manage multiple files and deadlines efficiently
• Proficiency in Microsoft Office applications and general computer literacy
• A professional demeanour and ability to build positive relationships with clients and colleagues
• Ability to work independently and as part of a team environment

What we offer

• Competitive salary package commensurate with experience and qualifications
• Full-time permanent employment with job stability
• Professional development opportunities to enhance your conveyancing and legal knowledge
• A supportive and collaborative team environment where your contributions are valued
• Flexible working arrangements where possible to support work-life balance
• Exposure to a variety of property transactions, providing valuable experience in the conveyancing field
• A chance to develop skills in both conveyancing and office management

About us

SMH Legal Conveyancing is a dedicated property law firm based in Travancore, Victoria, specialising in conveyancing services. We pride ourselves on delivering professional, timely and client-focused conveyancing solutions for residential and commercial property transactions. Our team is committed to providing clear guidance throughout the conveyancing process, ensuring clients understand each step and feel confident in their transactions. We value integrity, expertise and excellent client service, and we foster a workplace culture where team members are supported in their professional growth and feel genuinely invested in our collective success.