Contracts Administrator – Residential Construction Projects

Nex Building Group; Brisbane; Remote; AUD 70,000 - 90,000; Full time

Job summary

Nex Building Group in Brisbane, Queensland, is seeking a remote Contracts Administrator for Residential Construction Projects. This full-time Pre-Construction Administrator role manages the entire pre-construction process from contract through to site start, ensuring documentation and approvals are complete and on time.

You will coordinate with internal teams and external consultants, maintain accurate records in CRM, and drive orderly, compliant files ready for construction.

Qualifications

• 3 years (+) experience in residential construction.
• Ability to read and interpret building plans and documentation.
• High level organisation and document control skills.
• Clear and professional communication skills.
• Ability to manage multiple projects at once.

Responsibilities

• Prepare and coordinate all documentation from contract signing through to construction commencement.
• Track and manage building approvals, certifications, and authority requirements.
• Liaise with internal teams including sales, estimating, drafting, and construction.
• Coordinate with external consultants including surveyors, engineers, and certifiers.
• Maintain accurate client and project records within CRM and internal systems.
• Review all documentation for accuracy, completeness, and compliance.
• Lodge applications with councils, developers, QBCC, and QLeave.

Skills

High organization

Documentation control

Communication skills

Independent work

MS Office

Onsite Companion

Tools

Onsite Companion

Job description

Contracts Administrator Residential Construction Projects

Location: Brisbane
Contract type: Full-time
Work arrangement: Remote

You know the routine. Early alarm, straight into traffic, burning 1 to 2 hours a day and watching your fuel bill climb just to sit in an office. By the time you get home, the day is gone and your evenings feel rushed. This role gives you that time back. No commute, no fuel costs, no wasted hours. Just focused work, a clear structure, and the ability to finish your day and actually enjoy your life outside of it.

About the Company

Our client are a residential home builder based in Southeast Queensland, known for quality, precision, and doing things properly the first time. With strong growth underway and a clear plan to scale, their business is built on structured systems, disciplined processes, and high standards across every project. This is a well run operation designed for consistency and long-term growth.

About the Role

This is a full-time remote position for a Pre-Construction Administrator who takes ownership and delivers without being chased. You will manage the entire pre construction process from contract through to site start, ensuring every project is complete, compliant, and ready to move into construction without delays. You will not be micromanaged, but you will be accountable for outcomes.

Key Responsibilities

• Prepare and coordinate all documentation from contract signing through to construction commencement
• Track and manage building approvals, certifications, and authority requirements
• Liaise with internal teams including sales, estimating, drafting, and construction
• Coordinate with external consultants including surveyors, engineers, and certifiers
• Maintain accurate client and project records within CRM and internal systems
• Review all documentation for accuracy, completeness, and compliance
• Lodge applications with councils, developers, QBCC, and QLeave

What Success Looks Like

• Projects are fully documented, accurate, and ready for construction
• Approvals are lodged correctly and on time
• Handover to construction is smooth with no missing information
• You become the go to person for clean, organised pre construction files

Requirements

This role requires experience with a Queensland residential home builder and be located in QLD

Candidates without residential construction experience will not be considered

Only shortlisted candidates will be contacted

What You’ll Need

• 3 years (+) experience in residential construction
• Strong understanding of the construction process
• Ability to read and interpret building plans and documentation
• High level organisation and document control skills
• Clear and professional communication skills
• Exceptional attention to detail
• Ability to manage multiple projects at once
• Proactive mindset with strong accountability
• Confidence working independently in a remote environment
• Intermediate to advanced Microsoft Office skills
• Experience with Onsite Companion highly regarded