Contract Administrator | High Rise Residential

Vectura Recruitment Pty Ltd; Brisbane; On-site; AUD 150,000 - 250,000; Full time

Benefits offered by this job

Laptop provided

Job summary

Vectura Recruitment Pty Ltd in Brisbane is seeking an experienced Contract Administrator to own the commercial aspects of a high rise residential project from tender through to final account. You will work closely with the Project Manager and senior leadership to ensure cost control and timely delivery.

The role offers permanent, full-time employment with immediate start, a laptop provided, and a period of probation.

Qualifications

• Proven contract administration experience on high rise residential and mixed-use projects.
• Tertiary qualification in Construction Management, QS, or Civil Engineering.
• Experience with design and construct and familiarity with AS 4300/AS 4902.

Responsibilities

• Manage head contract commercial and legal aspects, incl variations and claims.
• Prepare head contract claims, client variations, PCG reports and cost reports with cash flow focus.
• Carry out take offs during tender and delivery phases and prepare tender cost spreadsheets.
• Prepare scopes of work, subcontracts, contract amendments and purchase orders.
• Negotiate subcontracts, variations, supplier arrangements and national supply agreements.
• Review subcontractor progress claims with head office and confirm work completion on site.
• Draft subcontractor and client notices, monitor Notices of Delay and Extensions of Time, and enforce contractual obligations.
• Manage document control, RFIs, site instructions, NCRs and shop drawings from approval to construction.
• Maintain procurement schedules, registers, permits and project folder structures; report to PM.

Skills

Contract administration

High rise residential

Mixed use projects

Negotiation

Education

Tertiary qualification in Construction Management/Quantity Surveying/Civil Engineering

Tools

Aconex

Hammertech

Visi Build

Excel

Microsoft Project

Premier ERP

Job description

Contract Administrator | High Rise Residential

Vectura Recruitment Pty Ltd – Brisbane QLD

Location: Brisbane, QLD
Work Type: Permanent, Full Time
Salary: $150,000 to $250,000 + Super

Vectura Recruitment is seeking an experienced Contract Administrator to join a well established Tier 2 building contractor delivering high rise residential and mixed use projects in Brisbane. This position offers full commercial ownership of a Class 2 and Class 3 build from tender through to final account, working closely with the Project Manager and senior leadership.

Key Responsibilities

• Manage the commercial and legal aspects of the head contract, including the negotiation and finalisation of variations, delays and other contractual claims.
• Prepare head contract claims, client variations, PCG reports and cost reports, with a strong focus on project cost control and cash flow.
• Carry out take offs during the tender and delivery phases, and prepare tender cost evaluation spreadsheets, schedules of rates and post tender clarifications.
• Prepare scopes of work, subcontract agreements, contract amendments and purchase orders, ensuring full contractor coverage with little to no scope gaps.
• Negotiate subcontracts, variations, preferred supplier arrangements and national supply agreements to secure competitive market rates.
• Review subcontractor progress claims with head office and confirm the percentage of works completed on site.
• Draft subcontractor and client notice letters, monitor Notices of Delay and Extensions of Time, and enforce contractual obligations under AS 4300 and AS 4902.
• Manage document control, transmittals, RFIs, site instructions, NCRs and the coordination of shop drawings from For Approval through to For Construction.
• Maintain procurement schedules, registers, permits and project folder structures, reporting regularly to the Project Manager and operations team.
• Support risk management, quality assurance and HSEQ obligations, including SWMS collection, monthly safety inspection walks and continuous improvement activities.

Skills & Experience

• Proven contract administration experience on high rise residential and mixed use projects, including Class 2 residential and Class 3 hotel buildings delivered under design and construct.
• Tertiary qualification in Construction Management, Quantity Surveying or Civil Engineering, or equivalent experience gained in a contract administration or estimating role on high rise residential projects.
• Hands on experience across structural works, fitout and finishes, and civil works packages within a single build.
• Working knowledge of Aconex, Hammertech, Visi Build, Microsoft Excel, Microsoft Project and Premier ERP.
• Sound understanding of the general conditions of contract for design and construct, in particular AS 4300 and AS 4902.
• Confident negotiator, comfortable liaising with legal counsel, clients, subcontractors and internal stakeholders.
• Strong constructability and buildability understanding, with awareness of the Australian Building Code and relevant Australian Standards at procurement stage.
• Professional presentation, clear communication and a transparent, accountable approach.

The Opportunity

This is a permanent, full time position on a significant high rise residential and mixed use development, with an immediate start available for the right person. You will hold genuine commercial ownership of the project, reporting directly to the Project Manager and working alongside an established delivery team that includes a Design Manager, Project Engineer and Junior Contract Administrator. A laptop is provided and a six month probation period applies.