Contracts Administrator - Client Side - Rail Projects

Amida Recruitment; Brisbane; On-site; AUD 100,000 - 140,000; Full time

Job summary

Amida Recruitment seeks an experienced Contracts Administrator (Client Side) to join a major rail infrastructure program in Brisbane. The role focuses on commercial management, cost control and detailed administration during delivery, reporting to the Commercial Manager and collaborating with Project Controls and external stakeholders.

The ideal candidate has 5–10+ years in contracts administration within rail or major infrastructure, with proven ability to certify payments, manage variations

Qualifications

• Experience administering complex Design and Construct contracts during the delivery phase.
• Experience working with Incentivised Target Cost (ITC), target cost or similar fully cost-reimbursable contracts.
• Strong experience in the assessment of payment claims, variations and cost reimbursement mechanisms.
• Experience in contract administration and commercial management processes.
• Experience on major infrastructure, rail or transport projects would be highly desirable.
• Experience working within integrated project delivery teams.

Responsibilities

• Review, assess and certify monthly payment claims, including detailed verification of contractor cost submissions.
• Ensure contractor costs are allocated against the approved Financial Control Plan and Cost Breakdown Structure (CBS).
• Identify, investigate and escalate commercial, contractual and cost-related issues arising from payment claim assessments.
• Assess variations, compensation events and TOC adjustment events.
• Maintain accurate commercial registers and project records.
• Review and monitor contingency usage in accordance with contractual requirements.
• Monitor contractor cost performance and provide transparency of cost trends, risks and forecast outcomes.
• Prepare commercial correspondence, notices, assessments and recommendations in accordance with the Contract.
• Support monthly commercial reporting and work closely with Project Controls to validate and report project financial performance.
• Administer interfaces with related project agreements and key stakeholders.
• Manage commercial interfaces with the Independent Certifier, Independent Safety Assessor and Independent Financial Auditor.
• Manage third-party interface agreements and associated commercial requirements.
• Provide commercial advice and support to the Project Manager, Project Director and Commercial Manager.
• Support the broader project team to ensure commercial issues are identified and managed effectively.
• Promote accurate, timely and commercially sound decision‑making across the project.

Skills

Contract administration

Payment claims

Cost control

TOC adjustment

Budget monitoring

Job description

Contracts Administrator - Client Side - Rail Projects

• Support commercial and contract administration for a major $150m+ station upgrade project amongst other jobs
• Key commercial role supporting project delivery, cost control and commercial outcomes
• Experience in rail, transport or major infrastructure projects would be highly desirable
• Potential ASAP start for the right candidate

• Support commercial and contract administration for a major $150m+ station upgrade project amongst other jobs
• Key commercial role supporting project delivery, cost control and commercial outcomes
• Experience in rail, transport or major infrastructure projects would be highly desirable
• Potential ASAP start for the right candidate

Great opportunity to join a major infrastructure project team working on a landmark $150m to $200m+ transport upgrade project.

Our client is seeking an experienced Contract Administrator to join their professional project team working on a major $150m to $200m+ station upgrade project in Brisbane.

The Contract Administrator will support the commercial management of the project through the delivery phase, with responsibility for the detailed administration, assessment and monitoring of contractor costs, payment claims, variations and Target Outturn Cost (TOC) adjustment events.

The Contract Administrator will report to the Commercial Manager and work closely with the Project Manager, Project Director, Project Controls team and broader project delivery team. The role will support the successful commercial delivery of the project and ensure contractual, financial and commercial requirements are effectively managed throughout the delivery phase.

Years of experience: 5 - 10+ years

Main Responsibilities:

• Review, assess and certify monthly payment claims, including detailed verification of contractor cost submissions
• Ensure contractor costs are appropriately allocated against the approved Financial Control Plan and Cost Breakdown Structure (CBS)
• Identify, investigate and escal commercial, contractual and cost-related issues arising from payment claim assessments
• Assess variations, compensation events and TOC adjustment events
• Maintain accurate commercial registers and project records
• Review and monitor contingency usage in accordance with contractual requirements
• Monitor contractor cost performance and provide transparency of cost trends, risks and forecast outcomes
• Prepare commercial correspondence, notices, assessments and recommendations in accordance with the Contract
• Support monthly commercial reporting and work closely with Project Controls to validate and report project financial performance
• Administer interfaces with related project agreements and key stakeholders
• Manage commercial interfaces with the Independent Certifier, Independent Safety Assessor and Independent Financial Auditor
• Manage third-party interface agreements and associated commercial requirements
• Provide commercial advice and support to the Project Manager, Project Director and Commercial Manager
• Support the broader project team to ensure commercial issues are identified and managed effectively
• Promote accurate, timely and commercially sound decision‑making across the project

Qualifications & Skills:

• Demonstrated experience administering complex Design and Construct contracts during the delivery phase
• Experience working with Incentivised Target Cost (ITC), target cost or other fully cost-reimbursable contract models would be highly desirable
• Strong experience in the assessment of payment claims, variations and cost reimbursement mechanisms
• Experience in contract administration and commercial management processes
• Experience working on major infrastructure, rail or transport projects highly desirable
• Experience working within integrated project delivery teams
• Strong understanding of project financial controls, cost reporting and commercial processes

Additional information

• Support commercial and contract administration for a major $150m+ station upgrad
• Experience in rail, transport or major infrastructure projects would be highly d
• Potential ASAP start for the right candidate