Contract Administrator – Property Services & Projects

Labour Support Group; Melbourne; On-site; AUD 72,000 - 88,000; Full time

Job summary

Expression Property Services Pty Ltd in Melbourne, VIC, is seeking an experienced Contract Administrator to manage contracts and subcontractor agreements from award through completion, ensuring compliance and timely delivery.

You will monitor variations and claims, coordinate documentation, liaise with clients, suppliers and contractors, report on project outcomes, and support project managers to meet WHS obligations and regulatory requirements.

Qualifications

• An AQF Diploma or Degree in Business, Construction Management, Property Services, Law or a related field.
• At least 12 months of experience in contract administration, project coordination or a similar role.
• At least 12 months of experience preparing, interpreting, reviewing and negotiating variations to contracts and service agreements.
• At least 12 months of experience managing contract paperwork, documentation, registers and compliance records.
• At least 12 months of experience liaising with clients, subcontractors, trades and service providers to coordinate projects and resolve issues.
• At least 12 months of experience preparing reports, submissions and correspondence relating to contracts and project outcomes.
• Sound understanding of contract law principles, procurement processes and construction/property services contracts.
• Strong negotiation, communication and stakeholder management skills.
• High attention to detail with strong organisational and time-management skills.
• Proficiency in Microsoft Office and contract/project management software.
• Ability to work independently, prioritise competing demands and meet deadlines.
• Sound knowledge of WHS obligations and relevant industry regulations.

Responsibilities

• Developing, reviewing and negotiating variations to contracts, programs, projects and services
• Responding to inquiries and resolving problems concerning contracts, programs, projects, services provided, and persons affected
• Managing paperwork associated with contracts, programs, projects and services provided
• Working with Project Managers, Architects, Engineering Professionals, owners and others to ensure that goals are met
• Advising senior management on matters requiring attention and implementing their decisions
• Overseeing work by contractors and reporting on variations to work orders
• Preparing and reviewing submissions and reports concerning the organisation's activities
• Collecting and analysing data associated with projects undertaken, and reporting on project outcomes
• Reviewing and arranging new office accommodation

Skills

Negotiation

Communication

Stakeholder management

Attention to detail

Time management

Education

AQF Diploma or Degree in Business, Construction Management, Property Services, Law

Tools

Microsoft Office

Contract/Project management software

Job description

Expression Property Services Pty Ltd in Melbourne, VIC, is seeking an experienced Contract Administrator to manage contracts and subcontractor agreements from award through completion, ensuring compliance and timely delivery.

You will monitor variations and claims, coordinate documentation, liaise with clients, suppliers and contractors, report on project outcomes, and support project managers to meet WHS obligations and regulatory requirements.