Construction Contract Administrator

seek.com.au; Melbourne; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Full-time position

Exposure to large projects

Professional development

Competitive salary

Job summary

Seek is seeking a Contract Administrator for our Melbourne-based projects in commercial fit-outs, refurbishments and large-scale construction. The role covers contract administration, cost control and procurement, working with Project Managers, Site Managers, subcontractors and clients to meet contractual obligations.

The successful candidate will maintain contract registers, monitor milestones and assist with variations, progress claims and final accounts, ensuring accuracy, compliance and

Qualifications

• Previous experience in a Contract Administrator role within the commercial construction industry.
• Strong understanding of construction contracts, subcontractor agreements and procurement processes.
• Experience in project cost control, budgeting, progress claims and variations.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.

Responsibilities

• Prepare, review and administer head contracts, subcontract agreements, purchase orders and contractual documentation.
• Ensure compliance with contractual terms, conditions and project requirements.
• Maintain accurate contract registers, records and correspondence.
• Monitor contractual obligations, milestones and key dates.
• Assist with contractual disputes, claims and negotiations where required.
• Identify potential contractual risks and bring them to the attention of management.
• Prepare and issue subcontractor tender packages and requests for quotations.
• Review, evaluate and compare subcontractor and supplier quotations.
• Assist with subcontractor procurement, selection and negotiations.
• Prepare and administer subcontract agreements and purchase orders.
• Assess subcontractor progress claims, variations and payment recommendations.
• Ensure subcontractors provide the required insurances, licences and compliance documentation.
• Maintain professional relationships with subcontractors and suppliers.
• Assist Project Managers in preparing and maintaining project budgets and cost reports.
• Monitor project expenditure against approved budgets.
• Track project commitments, purchase orders, variations and forecast costs.
• Assist with monthly project financial reporting and cost-to-complete forecasts.
• Identify potential cost overruns and recommend corrective action.
• Liaise with the accounts department to ensure accurate project cost allocation and payment processing.
• Maintain accurate financial records throughout the project lifecycle.
• Prepare and submit monthly progress claims to clients in accordance with contractual requirements.
• Review and assess subcontractor progress claims.
• Prepare, price, submit and track project variations.
• Ensure variations are properly documented and approved.
• Monitor outstanding claims, approvals and payments.
• Assist with final accounts and project financial close-out.
• Administer payment claims and schedules in accordance with applicable contractual and legislative requirements.
• Work closely with Project Managers and Site Managers to support project delivery.
• Maintain accurate and up-to-date project documentation.
• Assist with project meetings, reporting and correspondence.
• Monitor project milestones, deliverables and contractual deadlines.
• Coordinate information between clients, consultants, subcontractors and internal project teams.
• Assist with practical completion, defects liability and project handover documentation.
• Ensure contractual documentation complies with relevant legislation, company policies and project requirements.
• Assist with identifying and managing commercial and contractual risks.
• Maintain appropriate records of insurances, warranties, securities and bank guarantees.
• Support compliance with relevant building regulations and industry requirements.
• Ensure company procedures and approval processes are followed.

Skills

Contract administration

Budgeting

Cost control

Progress claims

Variations

Communication skills

Organisational skills

Negotiation

Multiple projects management

Education

Tertiary qualification in Construction Management, Building or related discipline

Tools

Cheops or similar construction management software

Microsoft Excel

Job description

Seek is seeking a Contract Administrator for our Melbourne-based projects in commercial fit-outs, refurbishments and large-scale construction. The role covers contract administration, cost control and procurement, working with Project Managers, Site Managers, subcontractors and clients to meet contractual obligations.

The successful candidate will maintain contract registers, monitor milestones and assist with variations, progress claims and final accounts, ensuring accuracy, compliance and