Contract Administrator - New Build & Fitout/Refurb

Amida Group; Sydney; On-site; AUD 110,000 - 160,000; Full time

Job summary

Amida Group is seeking a Contract Administrator to join our established team on Sydney-based projects. You will manage commercial aspects from pre-construction through to completion on $1m-$30m fitout and new build works, ensuring profitability and risk mitigation.

You will lead subcontract procurement, negotiate tenders, manage progress claims, budgets, and cash flows, and collaborate with the Project Manager for seamless delivery.

Qualifications

• Tertiary qualification in Construction Management, Quantity Surveying, Engineering, or similar.
• Minimum 3 years' experience as a Contract Administrator within the construction industry.
• Experience delivering fitout, refurbishment, or new build projects; Tier 2 or mid-tier background ideal.
• Strong commercial acumen with experience managing project budgets from $1m-$30m.
• Construction Safety Induction (White Card).
• Proficiency in Microsoft Office Suite.
• Experience with Procore or similar project management software is preferable.
• Strong financial analysis, negotiation, and stakeholder management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Managing all facets of the subcontract process including negotiation, letting, and ongoing administration
• Prepare, review, and issue subcontract packages, scopes of works, and procurement schedules
• Negotiate and assess subcontract tenders including preparation of tender comparisons for review
• Process progress claims, delay claims, and variations in accordance with contractual obligations
• Preparation of accurate payment schedules and monthly cost reports
• Prepare and maintain project budgets, cash flows, and rolling final account forecasts
• Monitor and manage subcontractor performance, ensuring adherence to programme, quality, and contractual commitments
• Assist in the preparation and administration of project completion documentation including defect management and practical completion
• Work closely with the Project Manager and site team to ensure seamless project delivery

Skills

Contract Administration

Budget management

Negotiation

Stakeholder management

Communication skills

Education

Tertiary qualification in Construction Management or related

Tools

Procore

Microsoft Office

Job description

• Established, multi-award-winning contractor with a strong fitout and new build portfolio
• Take ownership of projects from $1m-$30m from pre-construction through to completion
• Strong career progression, training, and excellent team culture

Great opportunity to join a well-regarded builder with a diverse project pipeline spanning fitout and new build works, known for delivering quality outcomes across a range of sectors.

A market-leading head contractor with a proven track record of successfully delivering complex fitout and new build projects, our client is now seeking a motivated Contract Administrator to join their growing team.

Projects range from $1m-$30m across commercial fitout, refurbishment, and new build works. Experience delivering projects in these sectors would be ideal. As Contract Administrator, you will be responsible for the commercial management and administration of contracts throughout the full project lifecycle, ensuring profitability is maintained while financial and contractual risks are minimised.

Responsibilities include but are not limited to:

• Managing all facets of the subcontract process including negotiation, letting, and ongoing administration
• Prepare, review, and issue subcontract packages, scopes of works, and procurement schedules
• Negotiate and assess subcontract tenders including preparation of tender comparisons for review
• Process progress claims, delay claims, and variations in accordance with contractual obligations
• Preparation of accurate payment schedules and monthly cost reports
• Prepare and maintain project budgets, cash flows, and rolling final account forecasts
• Monitor and manage subcontractor performance, ensuring adherence to programme, quality, and contractual commitments
• Assist in the preparation and administration of project completion documentation including defect management and practical completion
• Work closely with the Project Manager and site team to ensure seamless project delivery

Qualifications and Requirements:

• Tertiary qualification in Construction Management, Quantity Surveying, Engineering, or similar
• Minimum 3 years' experience as a Contract Administrator within the construction industry
• Experience delivering fitout, refurbishment, or new build projects, a Tier 2 or established mid-tier background would be ideal
• Strong commercial acumen with experience managing project budgets from $1m-$30m
• Construction Safety Induction (White Card)
• Proficiency in Microsoft Office Suite
• Experience with Procore or similar project management software is preferable
• Strong financial analysis, negotiation, and stakeholder management skills
• Excellent written and verbal communication skills

This is a permanent full-time position providing a great opportunity to work with a successful and growing organisation that offers a varied project pipeline, challenging work, and genuine potential for career progression.