Contract Administrator - New Build Projects

Amida Group; Newcastle City Council; On-site; AUD 100,000 - 150,000; Full time

Job summary

Amida Group in Newcastle is seeking an experienced Contract Administrator to join their commercial building and construction team. You will manage the commercial and administrative aspects of construction projects from tender through to final account, working closely with the Project Manager to ensure profitability and risk control.

The ideal candidate has 3–8 years’ CA experience on commercial new-builds valued up to $30m, White Card, and strong negotiation and communication skills.

Qualifications

• Tertiary qualification in Construction Management, Quantity Surveying, Engineering, or similar would be ideal.
• Minimum 3–8 years’ experience as a Contract Administrator within the commercial construction industry.
• Demonstrated experience on commercial new build projects valued between $5m–$30m.
• Construction Safety Induction (White Card).
• Strong commercial acumen with experience managing project budgets and financial reporting.
• Good negotiation and stakeholder management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Experience with Procore or similar project management software is preferred.

Responsibilities

• Manage all facets of the subcontract process including negotiation, letting, and ongoing administration
• Prepare, review, and issue subcontract packages, scopes of works, and procurement schedules
• Negotiate and assess subcontract tenders including preparation of tender comparisons for review
• Process progress claims, delay claims, and variations in accordance with contractual obligations
• Preparation of accurate payment schedules, monthly cost reports, and cash flow forecasts
• Prepare and maintain project budgets and rolling final account forecasts
• Manage and mitigate contractual and financial risk across the project lifecycle
• Liaise with clients, consultants, and subcontractors on all commercial matters
• Assist in the preparation of project completion documentation including practical completion and defect management
• Ensure safety adherence to meet corporate and legislative compliance

Skills

Negotiation

Stakeholder management

Written and verbal communication

Commercial acumen

Education

Construction-related degree

Tools

Microsoft Office

Procore

Job description

• Reputable commercial building & construction company
• Projects between $5m-$30m
• Great team culture, job satisfaction and career progression

Established commercial building & construction company, working on projects across Newcastle, Sydney, and QLD worth up to $30m.

Our client is a commercial building & construction company, known for their high-quality practices. They are now seeking an experienced Contract Administrator to join their team.

You will be responsible for the commercial management and administration of construction projects throughout the full project lifecycle. Working closely with the Project Manager, you will oversee all contractual and financial aspects of each project, ensuring profitability is maintained while financial and contractual risks are minimised.

The ideal candidate will have previous experience working on commercial construction projects of a new build nature. Clients span both the private and government sectors. You will be managing the commercial delivery across multiple concurrent projects, with the largest projects valued up to $30m.

The role will be head office based, five days a week, with regular engagement with clients, subcontractors, and consultants, and site visits as required.

Responsibilities include but are not limited to:

• Manage all facets of the subcontract process including negotiation, letting, and ongoing administration
• Prepare, review, and issue subcontract packages, scopes of works, and procurement schedules
• Negotiate and assess subcontract tenders including preparation of tender comparisons for review
• Process progress claims, delay claims, and variations in accordance with contractual obligations
• Preparation of accurate payment schedules, monthly cost reports, and cash flow forecasts
• Prepare and maintain project budgets and rolling final account forecasts
• Manage and mitigate contractual and financial risk across the project lifecycle
• Liaise with clients, consultants, and subcontractors on all commercial matters
• Assist in the preparation of project completion documentation including practical completion and defect management
• Ensure safety adherence to meet corporate and legislative compliance

Qualifications and Requirements:

• Tertiary qualification in Construction Management, Quantity Surveying, Engineering, or similar would be ideal
• Minimum 3-8 years’ experience as a Contract Administrator within the commercial construction industry
• Demonstrated experience on commercial new build projects valued between $5m-$30m
• Construction Safety Induction (White Card)
• Strong commercial acumen with experience managing project budgets and financial reporting
• Good negotiation and stakeholder management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Experience with Procore or similar project management software is preferred

This is a permanent full-time position providing a great opportunity to work with a successful and growing organisation who offer challenging work and genuine potential for career progression.