Contract Administrator - Data Centres

Design & Build Recruitment; City of Melbourne; On-site; AUD 110,000 - 140,000; Full time

Job summary

Design & Build Recruitment is seeking a Contract Administrator to join an established HVAC contractor delivering major mechanical services projects across Melbourne. You will support commercial and contractual activities across HVAC and data-centre sectors.

The role offers exposure to subcontractor management, variations, and cost tracking, with a clear pathway to senior CA, contracts manager, or project management roles.

Qualifications

• Experience as a Contract Administrator within construction, HVAC, or building services.
• Experience with contractor, subcontractor or specialist services provider.
• Understanding of construction contracts, subcontractor management and commercial processes.
• Experience with variations, progress claims, procurement and cost tracking.
• Ability to read and understand construction drawings, scopes and specifications.
• Strong attention to detail and organisational skills.
• Excellent written and verbal communication skills.
• Ability to build relationships with project teams, subcontractors and clients.
• Strong commercial awareness and proactive problem solving.

Responsibilities

• Provide commercial and contractual support across HVAC and mechanical services projects.
• Assist with administration of subcontractor and supplier agreements.
• Prepare, issue and manage subcontractor documentation and correspondence.
• Assist with progress claims, payment schedules and variations.
• Monitor project costs, commitments and expenditure.
• Assist with the preparation and assessment of variations and extension of time claims.
• Review contracts, scopes, drawings and project documentation.
• Assist Project Managers with procurement and subcontractor negotiations.
• Maintain accurate commercial and project records.
• Assist with monthly reporting, forecasting and cost tracking.
• Liaise with subcontractors, suppliers, consultants and clients to resolve commercial matters.
• Assist with project close-out, final accounts and documentation.
• Identify potential commercial and contractual risks and elevate where appropriate.

Skills

Contract Administration

HVAC Industry

Subcontractor Management

Cost Tracking

Documentation

Job description

Contract Administrator - HVAC / Data Centres

Location: Melbourne, VIC

Salary: $110,000 - $140,000 + Super

Industry: HVAC / Mechanical Services / Data Centres

Employment Type: Full-time

The Opportunity

An exciting opportunity has become available for a Contract Administrator to join an established HVAC contractor delivering major mechanical services projects across Melbourne.

The business has a strong presence within the Data Centre and Critical Infrastructure sector, delivering technically complex HVAC and mechanical services packages on major projects.

This role would suit a Contract Administrator with experience in HVAC, mechanical services or construction who is looking to develop their commercial and project management skills within a specialist contractor.

You will work closely with Project Managers, engineers, subcontractors, suppliers and clients, gaining exposure to the full commercial lifecycle of HVAC projects.

Key Responsibilities

• Provide commercial and contractual support across HVAC and mechanical services projects.
• Assist with the administration of subcontractor and supplier agreements.
• Prepare, issue and manage subcontractor documentation and correspondence.
• Assist with progress claims, payment schedules and variations.
• Monitor project costs, commitments and expenditure.
• Assist with the preparation and assessment of variations and extension of time claims.
• Review contracts, scopes, drawings and project documentation.
• Assist Project Managers with procurement and subcontractor negotiations.
• Maintain accurate commercial and project records.
• Assist with monthly reporting, forecasting and cost tracking.
• Liaise with subcontractors, suppliers, consultants and clients to resolve commercial matters.
• Assist with project close-out, final accounts and documentation.
• Identify potential commercial and contractual risks and elevate where appropriate.

About You

We are looking for a commercially minded Contract Administrator who understands the construction environment and is keen to develop their career within the HVAC and critical infrastructure sector.

You will ideally have:

• Previous experience as a Contract Administrator within construction, HVAC, mechanical services or building services.
• Experience working for a contractor, subcontractor or specialist services provider.
• Understanding of construction contracts, subcontractor management and commercial processes.
• Experience with variations, progress claims, procurement and cost tracking.
• Ability to read and understand construction drawings, scopes and specifications.
• Strong attention to detail and organisational skills.
• Excellent written and verbal communication skills.
• Ability to build strong relationships with project teams, subcontractors and clients.
• Strong commercial awareness and a proactive approach to problem solving.

HVAC / mechanical services experience is highly desirable.

Experience across Data Centres, Critical Infrastructure, Commercial, Healthcare or other technically complex environments will also be highly regarded.

What's on Offer

• $110,000 - $140,000 + Super
• Opportunity to work for an established HVAC / Mechanical Services Contractor
• Exposure to major Data Centre and Critical Infrastructure projects
• Work alongside experienced Project Managers and commercial professionals
• Opportunity to develop strong HVAC-specific commercial expertise
• Clear pathway for career progression into Senior CA / Contracts Manager or Project Management
• Melbourne-based projects
• Long-term opportunity within a growing business