Contract Administrator Perth • 100k/year - 120k/year • Civils •

Ava James Recruitment; Perth; Hybrid; AUD 100,000 - 120,000; Full time

Job summary

Unknown Aboriginal-owned civil/mining contractor in Perth seeks a Contracts Administrator to support the commercial team. You will handle prequalification, client portals, documentation, and liaison with operations and finance to keep contracts on track.

This permanent, full-time role offers exposure to the full commercial cycle on live civil and mining projects, with mentorship from an experienced commercial leader and room to grow within the business.

Qualifications

• 1 to 3 years in commercial administration in civil construction/mining.
• Understanding of contracts, notices, variations, extensions of time and claims.
• Clear, accurate business writing for letters and notices.
• Ability to extract deadlines from contract requirements.
• Strong numeracy and disciplined document control.

Responsibilities

• Coordinate client prequalification, business registration and vendor submissions.
• Compile capability, financial, insurance, HSEQ, workforce and governance information.
• Manage client portals and track renewals and outstanding requirements.
• Maintain contract records, commercial correspondence, registers and approved agreements.
• Review contract documentation for key dates, notices, and obligations.
• Help draft client letters, notices and responses for review and approval.
• Support variations, extensions of time, progress claims and submissions.
• Compile evidence: instructions, correspondence, records, quantities, timesheets, costs.

Skills

Contracts management

Business writing

Reading contract requirements

Numeracy

Document control

Project deadline management

Stakeholder coordination

MS Word

MS Excel

Prequalification submissions

Education

Business/Commerce/Law/Surveying degree

Tools

MS Word

MS Excel

Document management systems

Job description

This opportunity is with a 100% Aboriginal-owned civil and mining contractor that have been in operation for over 15 years. The business delivers civil construction, bulk and detailed earthworks, haulage, rehabilitation and infrastructure maintenance, including works inside live mining operations for clients such as BHP and Rio Tinto.

They are building towards Tier 1 delivery capability while keeping direct access to decision makers, disciplined systems and personal accountability.

With continued growth across the business, they are looking to appoint a Contracts Administrator to support the commercial team in Perth.

About the Role

Reporting to the Commercial Manager and EGM Commercial & Finance, this role provides dedicated support across business prequalification, commercial administration and project contractual documentation.

You will work with Operations, Estimating, Finance and Corporate Services to obtain information, track deadlines and prepare accurate documentation for review and approval.

This is a support role by design. You prepare and coordinate the documentation, and the company’s accountable commercial leaders approve contractual positions and commitments, so you build claims experience without being left exposed.

Key Responsibilities

• Coordinate client prequalification, business registration and vendor submissions
• Compile capability, financial, insurance, HSEQ, workforce and governance information from the responsible functions
• Manage client portals and track renewals and outstanding requirements
• Maintain contract records, commercial correspondence, registers and approved agreements
• Review contract documentation to identify and track key dates, notice requirements and administrative obligations
• Help project teams draft client letters, contractual notices and responses for review and approval
• Support the preparation of variations, extensions of time, progress claims and other contractual submissions
• Compile supporting evidence including project instructions, correspondence, daily records, quantities, timesheets and cost information
• Maintain correspondence, variation and claim registers and keep approved documents in controlled records

Skills & Experience Required

• 1 to 3 years in commercial administration, contract support or project administration within civil construction, mining, infrastructure or a similar environment
• Practical understanding of contracts, contractual notices, variations, extensions of time and claims
• Strong business writing with the ability to prepare clear, accurate letters, notices and claim documentation
• Ability to read contract requirements, pick out deadlines and coordinate supporting information and evidence
• Strong numeracy and attention to detail, with disciplined document control and version management
• Organised, able to manage competing project deadlines and follow through on outstanding actions
• Confident coordinating with project teams, business functions and external parties, with sound judgement on when to elevate
• Proficient in Word, Excel and document management systems
• Experience with prequalification submissions, client portals and compliance records highly regarded
• Qualifications in business, commerce, law, surveying or a related discipline desirable, equivalent practical experience will be considered
• $100k-$120k + Super, depending on experience
• Permanent, full-time position based in Perth
• An experiened commercial leader to directly mentor you
• Exposure to the full commercial cycle, from prequalification and contract set up through to variations, extensions of time and progress claims on live civil and mining projects
• Support role where accountable commercial leaders sign off contractual positions, so you learn claims without carrying the exposure
• Business that wants disciplined systems without unnecessary bureaucracy
• Room to grow with the business as it scales its civil, earthworks, transport and workforce capability

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