Contract Administrator

Osborne Richardson; Sydney; On-site; AUD 91,000 - 129,000; Full time

Job summary

Osborne Richardson is seeking a Contracts Administrator to support the Section 7.11 Projects team in Maroochydore. You will administer contracts, update cost tracking, and align with the Council’s Project Management Framework to ensure timely, compliant delivery.

The role covers contract documentation, progress payments, drafting correspondence, and tender preparation for projects spanning roads, drainage, bridges, and buildings, with contract values from small upgrades to major works.

Qualifications

• Solid working experience as a contracts administrator or coordinator in land development and/or civil infrastructure projects, preferably Australian Standard contracts AS4902 and AS4000.

Responsibilities

• Assist Section 7.11 Projects team in administering contracts and updating cost tracking systems.
• Update cost reports and summarise the financial position for each project monthly.
• Prepare contract documentation including completed contract sets and related correspondence.
• Draft memos per Council’s Procurement Manual and financial delegations register.
• Prepare tender documents in line with tendering guidelines and policies.
• Monitor contract obligations and respond to notices as required.
• Record and respond to contract claims (time and cost) and processing of payments.

Job description

Osborne Richardson are public sector recruitment specialists with over 30 years’ experience.

• To 5 Nov 2027
• $80/hr plus Super
• Maroochydore

Role focus:

• Assist the Section 7.11 Projects team in administering contracts and updating contract and cost tracking systems, in line with the Project Management Framework adopted within the Council.

Experience:

• Develop a distribution system so the financial information can be used by Council’s internal Program Managers, as well as internal and external consultant Project Managers.
• Improve and develop a contract administration system and documentation in accordance with the Project Management Framework.
• Administer contracts for projects within the City Assets contributions plan (CP) program that are the responsibility of the Section 7.11 Projects team as follows:
  • Project values range from approximately $10,000 up to $70 million.
  • Contracts include professional consulting services, construction services, Design and Construct contracts.
  • Infrastructure types include all infrastructure under Local Government programs, such as roads, drainage, bridges, buildings, and recreation spaces.
• Update the cost reports and summarise the financial position for each project on a monthly basis.
• Establish systems for and complete all tasks relating to:
  • Contract documentation, including all details for a completed contract documentation set.
  • Draft and complete all correspondence related to a contract.
  • Draft memos in accordance with Council’s Procurement Manual and financial delegations register.
  • Prepare all tender documents in accordance with Council’s tendering guidelines and policies.
  • Check all supplied documentation from services suppliers for conformance with contract requirements.
  • Record and respond to all contract claims (including time and cost).
  • Carry out assessments and ensure payment schedules are issued on time, including processing of claims, variation requests/directions, and payments, in accordance with contract requirements.
  • Monitor, control, record, respond, draft and issue, all notices (and other correspondence) as may be required under a contract.
  • Monitor and ensure all contract conditions relating to each parties’ obligations (including dispute resolution) under the contract are being met and raise any current or likely issues arising from the conduct of the contract for any particular project and contract.
  • Communicate to the Section 7.11 team or others within Council, regarding contract obligations or risks arising from the conduct of a particular contract.

Experience:

• Understanding of the corporate finance system (Tech1 CiA) and record management system (TRIM Content Manager CM9).
• Possess a working knowledge of the financial systems and the ability to extract reports from them.
• Demonstrated solid working experience as a contracts administrator or coordinator in land development and/or civil infrastructure projects, particularly Australian Standard contracts AS4902 and AS4000.
• Solid working experience in providing contract administrative support in a project environment.
• Able to develop systems for cost control and financial reporting.

Thank you for your interest. We regret that, due to the number of applications received, we will not be able to respond to all applicants.