Contract administrator

Protec Doors; Sydney; On-site; AUD 85,000 - 105,000; Full time

Job summary

Protect Doors Pty Ltd in Sydney is seeking a Contract Administrator to manage contract documentation, project registers and deadlines from tender through to delivery, with close client and supplier coordination.

You will coordinate orders, manufacturing schedules and client communications to keep projects on track, reviewing tender and contract documents and preparing pricing. Strong admin skills, detail orientation, and multitasking are essential.

Qualifications

• Experience in contract administration or construction administration.
• Strong documentation management skills and attention to detail.
• Confident communication with clients, suppliers and internal teams.
• Ability to manage multiple projects, deadlines and priorities simultaneously.

Responsibilities

• Manage contract documentation, project registers, correspondence, variations and key deadlines.
• Review tender and contract documents, project requirements and specifications, and prepare pricing and quotes.
• Coordinate orders, manufacturing and delivery schedules for doors, frames and hardware.
• Liaise with clients, suppliers, contractors and internal teams to keep projects on track.
• Prepare door and frame profiles and coordinate client approvals.
• Manage contract variations, scope changes, claims and related documentation.
• Provide clients with project updates and maintain accurate project records.
• Prepare final claims, retention correspondence and project close-out documentation.
• Maintain compliance and contractual records in line with company policies and legislation.
• Follow up outstanding actions to keep projects progressing.

Skills

Contract administration

Project coordination

Document management

Client communication

Multitasking

Attention to detail

Tools

Microsoft Excel

Contract management software

Job description

Protect Doors Pty Ltd is a Sydney based door manufacturing and supply company servicing the construction industry. We have extensive experience in the manufacture and supply of doors, frames and associated hardware for commercial, residential and public infrastructure projects.

As our business continues to grow, we are looking for an organised, detail-oriented and proactive Contract Administrator to join our team. This role is focused on contract administration, project coordination and maintaining accurate records from tender through to project completion.

This is a great opportunity for someone who enjoys working in a fast-paced environment, has strong administrative and organisational skills, and is confident managing documentation, contracts, project records, and client communication.

About the Role

As a Contract Administrator, you will be responsible for managing the administrative and coordination aspects of projects from tender and contract award through to manufacturing, delivery and finalisation.

Your key responsibilities will include:

Managing contract documentation, project registers, correspondence, variations and key deadlines.

Reviewing tender and contract documents, project requirements and specifications, and preparing accurate pricing and quotes.

Coordinating orders, manufacturing and delivery schedules for doors, frames and hardware.

Liaising with clients, suppliers, contractors and internal teams to keep projects on track.

Preparing door and frame profiles and coordinating client approvals.

Managing contract variations, scope changes, claims and related documentation.

Providing clients with project updates and maintaining accurate project records.

Preparing final claims, retention correspondence and project close-out documentation.

Maintaining compliance and contractual records in accordance with company requirements and relevant legislation.

Following up outstanding actions and ensuring projects progress efficiently.

About You

To be successful in this role, you will demonstrate:

Previous experience in contract administration, construction administration, project coordination, or operations support

Strong in administration and document management.

Confident communicating with clients, suppliers, contractors and internal teams.

Able to manage multiple projects, deadlines and priorities simultaneously.

Proactive, reliable and comfortable following matters through to completion.

Comfortable working with contracts, project documentation, quotations and spreadsheets.

Able to identify discrepancies, missing information and potential issues before they become problems.

Professional and confident in both written and verbal communication.

What We Offer

A stable position with an established company.

A professional and supportive working environment.

The opportunity to take ownership of contract and project administration.

Variety in day-to-day responsibilities across multiple projects.

An opportunity to develop your skills within the construction and manufacturing industry.

If you are an organised and motivated administrator who enjoys responsibility, coordination and keeping projects running smoothly, we would love to hear from you.