Contract Administrator

Work Initiatives; North Sydney; On-site; AUD 91,000 - 129,000; Full time

Job summary

Osborne Richardson is seeking a contracts administrator to support the Section 7.11 Projects team in managing contracts and cost tracking across infrastructure projects. The role covers documentation, payment processing, tender preparation, and contract administration aligned with the Council's Project Management Framework.

Salary is $80/hr plus Super, with engagements in Maroochydore and ongoing administrative responsibilities for a broad portfolio from civil to professional services.

Responsibilities

• Assist the Section 7.11 Projects team in administering contracts and updating contract and cost tracking systems.
• Develop a distribution system so financial information can be used by Program Managers, internal and external consultant Project Managers.
• Improve and develop a contract administration system and documentation in line with the Project Management Framework.
• Administer contracts for CP program projects with values from ~$10,000 up to $70 million.
• Update the cost reports and summarise the financial position for each project monthly.
• Establish systems for contract documentation, including a completed contract documentation set and related correspondence.
• Draft memos and tender documents in line with Procurement Manual and financial delegations.
• Record and respond to contract claims, process payments, variations, and notices.
• Monitor and ensure contract obligations and dispute resolution provisions are met and flag issues.

Job description

Osborne Richardson are public sector recruitment specialists with over 30 years’ experience.

Osborne Richardson are public sector recruitment specialists with over 30 years’ experience.

• To 5 Nov 2027
• $80/hr plus Super
• Maroochydore

Role focus:

• Assist the Section 7.11 Projects team in administering contracts and updating contract and cost tracking systems, in line with the Project Management Framework adopted within the Council.

Experience:

• Develop a distribution system so the financial information can be used by Council’s internal Program Managers, as well as internal and external consultant Project Managers.
• Improve and develop a contract administration system and documentation in accordance with the Project Management Framework.
• Administer contracts for projects within the City Assets contributions plan (CP) program that are the responsibility of the Section 7.11 Projects team as follows:
  • Project values range from approximately $10,000 up to $70 million.
  • Contracts include professional consulting services, construction services, Design and Construct contracts.
  • Infrastructure types include all infrastructure under Local Government programs, such as roads, drainage, bridges, buildings, and recreation spaces.
• Update the cost reports and summarise the financial position for each project on a monthly basis.
• Establish systems for and complete all tasks relating to:
  • Contract documentation, including all details for a completed contract documentation set.
  • Draft and complete all correspondence related to a contract.
  • Draft memos in accordance with Council’s Procurement Manual and financial delegations register.
  • Prepare all tender documents in accordance with Council’s tendering guidelines and policies.
  • Check all supplied documentation from services suppliers for conformance with contract requirements.
  • Record and respond to all contract claims (including time and cost).
  • Carry out assessments and ensure payment schedules are issued on time, including processing of claims, variation requests/directions, and payments, in accordance with contract requirements.
  • Monitor, control, record, respond, draft and issue, all notices (and other correspondence) as may be required under a contract.
  • Monitor and ensure all contract conditions relating to each parties’ obligations (including dispute resolution) under the contract are being met and raise any current or likely issues arising from the conduct of the contract for any particular project and contract.
  • Communicate to the Section 7.11 team or others within Council, regarding contract obligations or risks arising from the conduct of a particular contract.

Experience:

• Understanding of the corporate finance system (Tech1 CiA) and record management system (TRIM Content Manager CM9).
• Possess a working knowledge of the financial systems and the ability to extract reports from them.
• Demonstrated solid working experience as a contracts administrator or coordinator in land development and/or civil infrastructure projects, particularly Australian Standard contracts AS4902 and AS4000.
• Solid working experience in providing contract administrative support in a project environment.
• Able to develop systems for cost control and financial reporting.