Contract Administrator

MARS Building Pty Ltd; Newcastle City Council; Hybrid; AUD 80,000 - 120,000; Full time

Job summary

MARS Building Pty Ltd in Newcastle is seeking a Contract Administrator for a full-time hybrid role based in the Greater Newcastle Area with some flexibility for work from home. You will prepare, review and administer contracts across commercial and residential projects, ensuring compliance with company standards and legal requirements.

You will manage contract documentation, track variations and budgets, support procurement and subcontractor agreements, liaise with clients, consultants and

Qualifications

• Experience in contract negotiation to secure favorable, compliant terms.
• Proven contract management and procurement experience.
• Strong analytical skills to review conditions, assess risks, and monitor finances.
• Experience in construction or property industries, preferably commercial or multi-residential projects.
• Proficiency with contract administration software, MS Office (Excel), and document management systems.
• Relevant qualification in Construction Management, Law, Business, or a related discipline, or equivalent experience.
• Strong attention to detail, organizational skills, and ability to manage multiple projects and deadlines.
• Ability to work collaboratively within project teams and independently in a hybrid work environment.

Responsibilities

• Prepare, review and administer contracts across commercial and residential projects, ensuring compliance with company standards and legal requirements.
• Manage contract documentation, track variations, monitor budgets, and support procurement and subcontractor agreements.
• Liaise with clients, consultants, and suppliers to clarify contract terms, resolve issues, and maintain records and reporting.
• Support tender processes, contribute to risk assessments, and help improve contract administration procedures.

Skills

Contract Negotiation

Communication

Contract Management

Procurement

Analytical Skills

MS Office / Excel

Document Management Systems

Education

Construction Management / Law / Business

Tools

MS Office

Excel

Contract Administration Software

Job description

MARS Building Pty Ltd is an award-winning builder delivering projects across Newcastle and The Hunter, Sydney, the Mid North Coast, and the Central West. The company specializes in commercial projects, refurbishments, multi-residential developments, and high-end residential construction. MARS Building focuses on cost-efficient design advice, quality materials, and local qualified trades to deliver projects on time and to a high standard. The business is built on four core principles—Respect, Honesty, Performance, and Quality—which guide all client relationships and project outcomes. Team members join a collaborative environment that values professionalism and long-term partnerships.

Role Description

The Contract Administrator is a full-time hybrid role based in the Greater Newcastle Area, with some flexibility for work from home. This role is responsible for preparing, reviewing, and administering contracts across commercial and residential projects, ensuring compliance with company standards and legal requirements. Day-to-day tasks include managing contract documentation, tracking variations, monitoring budgets, and supporting project managers with procurement and subcontractor agreements. The Contract Administrator will liaise with clients, consultants, and suppliers to clarify contract terms, resolve issues, and maintain accurate records and reporting. The role also involves supporting tender processes, contributing to risk assessments, and helping improve contract administration procedures.

Qualifications

• Strong skills in Contract Negotiation and Communication to manage stakeholders and secure favorable, compliant terms.
• Demonstrated ability in Contract Management and Procurement to oversee documentation, variations, and supplier/subcontractor agreements.
• Excellent Analytical Skills to review contract conditions, assess risks, and monitor financial and project performance.
• Experience in construction or property industries, preferably in commercial or multi-residential projects.
• Proficiency with contract administration software, MS Office (especially Excel), and document management systems.
• Relevant qualification in Construction Management, Law, Business, or a related discipline, or equivalent experience.
• Strong attention to detail, organizational skills, and the ability to manage multiple projects and deadlines.
• Capacity to work collaboratively within project teams and independently in a hybrid work environment.