Contract Administrator

JV Recruitment Pty Ltd; Melbourne; Presencial; AUD 110.000 - 130.000; Jornada completa

Descripción de la vacante

JV Recruitment Pty Ltd is seeking a Contract Administrator for a full-time role in Melbourne to own commercial delivery across refurbishment, civil, and institutional works. You will work with Project Managers and Operations Managers to manage procurement, subcontracts, and cost control on diverse projects.

With 2+ years of local experience, you will use Procore and HammerTech to administer contracts, approve variations, and certify progress claims while maintaining excellent communication and

Formación

• 2+ years of contract administration in Australian commercial construction.
• Experience across refurbishment, civil, or institutional projects.
• Strong understanding of SOPA and procurement schedules.
• Proficiency with Procore, HammerTech, MS Project, and Excel.
• Excellent communication and negotiation skills.

Responsabilidades

• Manage procurement and trade letting with minimum 3 price quotes.
• Draft and manage Subcontracts and purchase orders in Procore.
• Administer head contracts, EOTs, variations, and notices per SOPA.
• Certify subcontractor progress claims with cost-to-complete metrics.
• Prepare monthly progress claims with Project Manager.
• Drive monthly job costing and cost reporting; highlight risks.
• Review design docs for cost and programme implications.
• Maintain records in Procore and HammerTech; track safety docs.
• Coordinate with Site Managers on programming and deliveries.
• Build relationships with trade contractors, suppliers, clients.

Conocimientos

Contract administration

Australian construction

SOPA knowledge

Negotiation

Communication

Budgeting

Site coordination

Risk management

Procurement

Team collaboration

Educación

Bachelor's degree in Construction Management, Quantity Surveying, Building

Herramientas

Procore

HammerTech

MS Project

Microsoft Excel

Descripción del empleo

Job Description

Contract Administrator
Salary: $110,000 - $130,000
Location: Melbourne
Hours: Mon-Fri, 08:00 - 17:00

About the Role

Due to sustained project demand and pipeline growth, we are seeking an ambitious and driven Contract Administrator to join our project delivery team in a full-time capacity. Working alongside experienced Project Managers and Operations Managers, you will take active commercial ownership across diverse commercial, refurbishment, civil, and institutional builds (including health, education, and government sectors).

This position is ideal for an energetic professional with 2+ years of local commercial experience who takes pride in clear communication, attention to detail, and commercial rigor. The role offers an exceptional platform to broaden your scope, sharpen your commercial acumen, and actively progress your career toward Project Management within a supportive, high-performing Tier 3 environment.

Key Responsibilities

• Manage procurement and trade letting: Prepare detailed trade recommendations (minimum 3 prices) to ensure scope coverage, market value, and budget alignment.
• Draft, negotiate, assemble, and execute formal Subcontract Agreements and purchase orders using Procore.
• Administer head contract and subcontract notices, including Extensions of Time (EOTs), latent conditions, provisional sums, and variation submissions.
• Assess and certify subcontractor progress claims strictly within SOPA guidelines, confirming works completed on site against cost-to-complete metrics.
• Prepare and submit accurate monthly progress claims to clients and superintendents in coordination with the Project Manager.
• Drive monthly job costing and cost reporting: Analyse project budget inputs vs. actuals, forecast cost-to-complete, and report emerging risks and opportunities.
• Review design documentation and revisions against contract sets to determine cost and programme implications across trades, logistics, and site costs.
• Maintain software and site management records across Procore and HammerTech, tracking defect lists, meeting minutes, and safety documentation.
• Coordinate closely with Site Managers on short-term programming, site-based material delivery schedules, and trade coordination.
• Actively build and maintain transparent, long-term relationships with trade contractors, suppliers, consultants, and clients.

Required Experience & Skills

• Minimum 2+ years of contract administration experience within the Australian commercial construction sector (Tier 3 background strongly preferred).
• Demonstrated experience across structural builds, commercial refurbishments, civil works, or institutional projects (health, universities, government).
• In-depth understanding of construction contracts, procurement schedules, and Security of Payment Act (SOPA) requirements.
• Proficiency in industry management software, specifically Procore, HammerTech, MS Project, and advanced Microsoft Excel.
• Strong commercial acumen, analytical mindset, and proven negotiation capabilities with subcontractors and suppliers.
• Excellent verbal and written communication skills with a transparent, collaborative, and professional working approach.
• Relevant tertiary qualifications in Construction Management, Quantity Surveying, Building, or equivalent industry background.

We are dedicated to offering career advancement to those who prove they want it. In return, we ask that you show commitment, honesty, and integrity while working on-site for JV.

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