Contract Administrator

NSW Public Service Commission; City of Parramatta; Hybrid; AUD 112,000 - 123,000; Full time

Job summary

Transport for NSW is seeking a Contract Administrator for a temporary role based in Parramatta, NSW. The role is fixed-term full-time, hybrid with 50% office time, and pays a grade 6 salary of $111,625.00–$122,786.00 plus super.

You will manage contracts, relationships and commercial operations, providing admin, operational and reporting support to ensure obligations are met. Key duties include contract records management, stakeholder coordination, performance monitoring, payments validation,

Qualifications

• Proven experience (2-3+ years) in contract administration, documentation control and reporting.
• Strong attention to detail with compliance focus and governance.
• Advanced Microsoft Office skills (Excel/Word/Outlook/Teams/PowerPoint).

Responsibilities

• Support day-to-day administration of contracts and records.
• Coordinate engagement with contractors and suppliers; track actions.
• Monitor contractor performance and assist with issues resolution.
• Prepare reports and management information to support decisions.
• Provide secretariat support to the contract and commercial team.

Skills

Contract management

Documentation control

Reporting

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Microsoft PowerPoint

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

PowerPoint

Job description

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Contract Administrator (Temporary opportunity for up to 13 months)

Organisation/Entity: Transport For NSW

Job category: Projects

Job location: Parramatta, NSW, AU, 2150

Job reference number: 109586

Employment type: Fixed Term Full-Time

Salary range: $111625.0-$122786.0

You see the big picture, you’ve always worked on a grand scale, and now you’re ready to re-focus on grand impact.

Work in an organisation based on purpose, structure and process. You know that to make a meaningful contribution to our community and economy, there needs to be diligence in our operations.

In this role, you will:

Support the effective management of contracts, contractor relationships, and commercial operations. In this role, you will provide administrative, operational, and reporting support to ensure contractual obligations are met, contractor performance is monitored, and contract activities are delivered efficiently, and in accordance with organisational policies and procedures.

Key Responsibilities include (not limited to):

• Supporting the day-to-day administration of contracts, ensuring contract records, documentation, correspondence, notices, claims, and variations are accurately maintained and managed
• Coordinating engagement with contractors and suppliers, facilitating regular communication, governance forums, and stakeholder meetings, whilst tracking actions to completion
• Monitoring contractor performance and contractual compliance, assisting with the investigation, escalation, and resolution of contract-related issues, and identifying opportunities for process improvement
• Conducting payment reviews and validation activities, including contract payment calculations, purchase order administration, invoice processing, and payment reconciliation
• Preparing reports, briefing materials, and management information to support decision-making, contract performance monitoring, and commercial oversight
• Providing administrative and secretariat support to the broader contract and commercial team, including meeting coordination, document management, records maintenance, and management of collaboration platforms such as Microsoft Teams channel(s)
• Ensuring all contract, procurement, and records management activities are undertaken in accordance with relevant policies, procedures, governance requirements, and statutory obligations

For you to be successful within this role you should meet with all, or most of the following criteria:

• Proven experience (2-3+ years) in a similar position, with strong knowledge of contract management processes, documentation control, and reporting
• Exceptional attention to detail, with a strong compliance and governance focus, ensuring all activities are completed accurately and in accordance with regulatory, contractual, and organisational requirements
• Strong Microsoft skills, with advanced capabilities in Excel, Word, Outlook, Teams, and PowerPoint to support reporting, data analysis, document management, and administrative processes

This is a fixed-term role until 30 September 2027. This role is based in a hybrid environment, with 50% of your time spent in the office. To support team collaboration though, you will typically be based in the CBD office every Monday, and the Macquarie Park office every Thursday. This is a Grade 6 role, paying between $111,625.00 - $122,786.00 + super. The grade level will be assessed based on your relevant skills, experiences, capabilities, and qualifications etc.

Who we are

Transport for NSW provides a safe, integrated, and efficient transport system. We connect people, communities and industry every day.

Our workforce is as diverse as the community we serve. If you’d like further information on our inclusion and diversity initiatives, visitTransport careers .

For more information about this role, please contact [e-mail].

Aboriginal people and people living with disability are supported throughout the recruitment process and at work, and we encourage you to apply. Visit Supporting Aboriginal People or Supporting People with Disability for more information or speak to your talent team member to arrange any adjustments to how you interact with us.

Job Segment: Contract Manager, Document Management, Compliance, Business Process, Developer, Legal, Technology, Management

Transport acknowledges the Aboriginal people of the country on which we work, their traditions, culture and a shared history and identity. We also pay our respects to Elders past and present and recognise the continued connection to country.